| Bylaws
BYLAWS OF THE NORTH CENTRAL SASKATCHEWAN
HIGH SCHOOL ATHLETIC ASSOCIATION
SCHOOL DIVISIONS OF THE DISTRICT
MISSINIPE #113
SASKATCHEWAN RIVERS #119
PRINCE ALBERT CATHOLIC #6
INDEPENDANT SCHOOLS
DIVISION SCOLAIRE
Bylaw I - Acceptance
Each school that registers any team(s) and/or
individual(s) with the North Central District is agreeing
to abide by the letter and the spirit of the Constitution
and Bylaws of North Central District and of the Association.
This agreement will apply to all teams/individuals that
are eligible to be included by the rules of either association;
whether or not that particular team or individual is registered
with North Central District or the Association. By registering,
the high schools are agreeing to use the appeal procedures
and sequences as outlined by the North Central District
and the Association before resorting to outside agencies.
Bylaw II Duties
DUTIES OF THE EXECUTIVE
1)The President shall:
i) preside at all general meetings of the
association
ii)call regular meetings and have power to
call special meetings as deemed necessary
iii)in the case of tied votes, cast the deciding
vote
v)instruct individuals as to the proper protocol
sequence to follow regarding events which may require disciplinary
action
The sequence is as follows:
a) the coach and/or individual
b) the school administration
c) the commissioner of the sport
d) the executive of this district
e) the provincial executive
vi)make rulings on playoff disputes/decisions
in conjunction with the sport commissioner , decisions on
disciplinary actions will be made in conjunction with the
other members of the executive
vii)attend the Presidents' Meeting of the
SHSAA and report, to the general membership
viii)attend the Annual General Meeting of
the SHSAA.
ix) inform member division directors, of any
special District events.
x) contact service award winners for attendance
at AGM.
2) The Vice-President shall:
i) act as an assistant to the president and
fill in for the President whenever necessary
ii)assist the president with rulings and decisions
in disputes and disciplinary actions
iii)contact all Division representatives and
any schools with new athletic directors
iv)assist in convening general meetings
v) will monitor the eligibility of all members
with in the District
3) The Treasurer shall:
i)handle all financial transactions
ii)prepare a financial statement for each
meeting and maintain a financial record
iii) Make payment by cheque to the host school
after the commissioners reports have been submitted
iv )make payments by cheque for the travel
expenses to general meetings
v)prepare M.A.P. grant application forms
4) The Secretary Shall:
i)take minutes at all general meetings and
forward one copy of the minutes to all member schools, their
Directors, the SHSAA and other district presidents
ii) compile all convenor reports
iii) forward the names of the executive, the
convenors and officials commissioner to the provincial office
iv)compile a list of winners at the end of
the year
v) send a copy of the agenda to Division Reps
in advance of the meeting
5) The Officials Commissioner shall:
i)appoint a Referee-in-chief for each of the
following sports and forward these names to the provincial
office:
a) football
b) volleyball
c) basketball
d) soccer
e) track and field
The duties of these members can be found in
the provincial handbook (Bylaws).
ii)The District is responsible to hold a rules
Clinic for each major team sport competed in at the District
level. (Soccer, Football, Volleyball, Basketball). These
clinics are to be on a yearly basis, coordinated by the
Officials Commissioner
7) DUTIES OF THE SPORT COMMISSIONER (unclassified
activities)
The commissioner shall:
i)be in complete charge of all arrangements
regarding district elimination in the particular events
in accordance with the constitution and the policies of
the District
ii)provide the funds necessary for payments
to officials, for facilities (host schools are responsible
for paying expenses associated with hosting and then submitting
bills to sport commissioners)
iii) submit to the treasurer all bills that need to be paid
for and / or expenses associated with unclassified activities
iv)submit to the secretary, immediately after
the district elimination has been held, a detailed report
of the activity together with a financial statement, recipients
of awards recommendations, or problems. This should be done
on the Commissioner's Report Forms.
v) Present awards (if possible) at the completion
of the elimination tournament and forward the name of the
winner(s) to the provincial office
vi) be responsible for press and radio publicity
vii) instruct the referee to report any serious
misconduct in any game and shall inform the president
8) DUTIES OF THE DIVISION REPRESENTATIVES
The Division representatives shall:
i) attend the general meetings of this association
and communicate information to his/her fellow high school
Bylaw III - Order of Business
1.Attendance/Mileage/Representative Voting
Designation
2.Adoption of Last Meetings Minutes
3.SHSAA Report
4.President's Report
5.Treasurer's Report
6.Officials Commissioner Report
7.Activities Reports
8.Old Business
9.New Business
10.Other
11.Next Meeting
12.Adjournment
Bylaw IV - Conduct of Meetings
Meetings shall be conducted according to commonly
accepted meeting procedure.
Bylaw V - Protests & Appeals
1.Protest shall be made to the commissioner
of the sport. The decision of the commissioner can be appealed
to the President under Bylaw V 2) of these bylaws.
2.Appeals shall be directed to the President.
The President shall confer with the Officials Commissioner,
Referee in Chief of the sport, (if one sport is involved)
and the Executive. The majority decision of this group shall
stand until the next general meeting.
Bylaw VI - Eligibility
1.All North Central District activities shall
be carried on in accordance with Association regulations,
policies and instructions. In addition to the Association
policy and regulations the following rules shall apply.
2.North Central District Rules
a) any team dropping out of District Playoffs
after entering the playoffs and submitting the assigned
fees may face disciplinary action. If a team withdraws before
the SHSAA E5 deadline District team fees may NOT be refunded.
If the team drops out after the SHSAA deadline date, they
may be suspended from further play at any level. The President
shall investigate and report the circumstances to the next
North Central District general meeting. The President shall
also recommend one of the following courses of action to
be taken:
1.no further action be taken
2.a letter of concern be sent to the principal
of the school involved
3.a letter of reprimand be sent to the principal
of the school involved
4.the school be suspended from that sport
for up to one year
b) All teams must be accompanied by a teacher
or supervisor who meets he Association criteria. This person
will be the coach and/or supervisor for the athlete or team.
c) It is recommended that all team members
must have a parent's waiver for the current year on file
at the school.
Bylaw VII - Activity Play Down Direction
1) The President shall prepare a list of activity
playoffs for the upcoming year. This list shall include
all the activities, and proposed dates. The proposed dates
will be based on the constitution and bylaws, the Association
provincial playoff date, and tradition. This list will be
presented to the North Central District general meeting
for modification and adoption.
Bylaw VIII - Suspension of Players, Coaches,
Teams or Schools
1. Any fees not received by the specified
date may result in the suspension of a school until those
fees are paid.
2. Any case of unsportsmanlike conduct by
a player, coach, team or school, any serious violation and
any disregard for regulations established by the North Central
District, shall be reported to the President by the commissioner
or head official of the contest. This report shall be in
writing with copies to be sent to the principal and coach
concerned and shall be submitted within two days of the
contest. In addition to writing the report, the commissioner
or head official is encouraged to phone the President as
soon as possible after the contest.
3. The Executive shall have the power to suspend
players or coaches for a period not more than three games
(leagues, tournaments, or playoffs). Cases which might merit
longer periods of suspension, a team or school shall be
reported to the President who shall in turn refer the case
to the SHSAA for action.
4. Spectator Control - the responsibility
lies with the host. An official may request the host for
appropriate action. If satisfactory action does not result,
the official has the right to postpone or forfeit the game
if the official feels that by continuing the game, there
would be increased danger to the athletes. The official
must submit immediately a complete report of this situation
and action to the President.
5. Conduct of visiting teams
a)Inappropriate conduct of teams occurring
within the boundaries of a division shall be handled by
the organization within that division.
b)Should an incident occur as a result of
teams crossing school division borders, appropriate action
should be directed toward the coach. If condition warrants
it, the principal of the school and the coach will be asked
to meet with the Discipline Committee (see Bylaw V 1-3)
6. Alcohol/Drugs
The North Central District goes on record
as not condoning the use of alcohol or drugs at any time.
Players under the jurisdiction of the North Central District
found guilty of the use of any of these substances by officials,
school officials or athletic officials, shall be suspended
from that athletic activity immediately. The person(s) discovering
a suspected violation shall report the violation to the
supervisor of the team involved and to the senior representative
of the host school. The host school shall report the matter
and action taken to the President and to the Officials?
Commissioner.
Bylaw: IX: FINANCES
1. Association Account
a)All bills must be submitted prior to the
Annual General Meeting.
b)The new executive must receive control of the funds
as of the Fall meeting.
2. Signing Authority
a)All financial transactions of the association
can be signed by the secretary-treasurer and the president.
3. Audit
a)The audit will be done by an individual
not involved in the association. The fees will be paid
as necessary.
b)The audit must be completed prior to the Fall meeting.
4. Payment of Bills
The President/Secretary-Treasurer shall
be authorized to pay bills related to the operation of
the North Central District as they are received and funds
are available. This shall include such items as: meeting
costs, playoff costs and supplies, registration fees,
North Central District representative expenses, honoraria,
etc. If the president and/ or treasurer feel that any
bill is questionable they shall receive direction from
a general meeting, or from an executive meeting.
5. Honorarium - to be paid annually to the
following:
President $100.00 Treasurer $100.00 Track
& Field Organizer $100.00
Secretary $100.00 Officials Commissioner $100.00
6. The district will pay mileage at a rate
of $0.30 per km
7. Fees
Teams wishing to take part in North Central
District sponsored playoffs shall indicate their intention
by submitting the appropriate forms and the fees as set
at the general meeting.
8. Officials
The North Central District Executive shall
be authorized to pay commissioners and clinicians mileage
for travel incurred on North Central District business.
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