Executive Meeting
April 4 & 5, 2004
Saskatoon Inn

Call to Order
President Mary Linnell called the meeting to order at 7:05pm. In attendance were Ralph Eliasson, Wade Weseen, Vicki Moore, Dan McDougall, Larry Segall, Marvin Renneberg, Jack Nepjuk, Angela Tillier, Craig Oman, Barb Riley, Larry Lafrentz, Kevin Vollet and Kim Platt.

1. Adoption of Agenda and January 25th & 26th Minutes
The April Agenda and January Minutes were circulated.

MOTION by Renneberg/McDougall to adopt the agenda for the April 4 & 5, 2004 Executive meeting. CARRIED

MOTION by Segall/Tillier to adopt the minutes of the January 25th & 26th, 2004 Executive meeting. CARRIED

1.1 Review of Action List
A review of the action list for office staff and executive from the previous meeting updated everyone on completed and pending tasks. Pending tasks for the office staff and the executive will be added to the December meeting action list.

2. Reports

2.1 Financial Report
The February financial statement was circulated and reviewed.

MOTION by Oman/Moore to accept the February financial statement. CARRIED

2.1.1 Budget Update
When the budget was finalized in January the Sask. Trust Grant and MAP Grant were estimated. The SHSAA received an increase in MAP Grant money. There was also one additional category/row added to the report and this row was not added to the total. The budget was approved as break even and now with the additions there is a small surplus.

2.1.2 Winter Activities Financial Report
The Winter Activities financial report was circulated and reviewed.

2.2 Office Report

Restructuring Proposal
Another draft restructuring paper has been prepared since the January meeting. The executive will review this paper before distributing it to the members.

RABO
The Regina Association of Basketball Officials requested the RHSAA to appeal the decision of a one-game suspension to a Regina coach. The RHSAA chose not to appeal the decision made by the school. RABO issued an ultimatum that it would no longer officiate senior boys games on behalf of that school unless a lengthier suspension was imposed. RHSAA indicated that RABO would not officiate any games if they refused to do particular games. RABO stepped back from their position and indicated that they were satisfied with the process, as the highest level of school authority had heard them.

SABO
The SHSAA was involved with negotiations with the Saskatchewan Association of Basketball Officials with regard to the process for nominating, selecting and assigning officials for Hoopla. The process was delayed this year but was acceptable.

SHSAA Office Space
The building that the SHSAA office is currently located has been sold. The transfer of ownership has not taken place to date as negations with regard to the property tax are in progress. The SHSAA office staff is not aware of the plans for the property following the completion of the sale. The Dairy Farmer's of Saskatchewan is also in the same building and their lease has expired. They are not renewing their lease. Wendy Kelly, Executive Director, has approached the SHSAA with regards to looking for space together. Wendy and Larry Lafrentz have met with a realtor and have been checking out office space. The SHSAA lease has not expired and the office staff with investigate if there will be any penalties in breaking the lease.

Sponsors
The SHSAA has signed two new sponsors. SaskTel Mobility has signed on as a "program sponsor" and Centaur/Daktronics as the official supplier of electronic scoreboards.

2.3 Executive Reports

2.3.1 Curling
The Boys & Girls Curling Championships were hosted Nipawin and the Mixed Curling Championship was hosted by Brent Adam in Assiniboia. There were no concerns raised. A thank you has been extended to the commissioners Cindy Miller, Nipawin, Brent Adam, Assisiniboia, and their host committees for a job well done.

2.3.2 Regional Basketball
Kevin Vollet, Assistant Executive Director, prepared a paper with regards to the seeding of basketball teams and the placement of regional tournaments. The process is often misunderstood within the basketball community. This paper provides further understanding of the process.

2.3.3 Regional Wrestling
The Regional Wrestling Championship was held in Esterhazy. Terry Zack was the commissioner. He had a large committee of volunteers that kept the meet moving very well. Two issues were discussed. There is interest in increasing the upper limit of the 85+ category for the female category. The second item was changing the regional championship to the weekend prior to the provincial championship.

2.3.4 Hoopla
Hoopla 2004 was hosted in Regina. Howard Schweitzer, RHSAA Commissioner of Athletics, and his host committee did a great job. The SHSAA provided photo ID to the teams. SaskTel Mobility gave away two hoodies at each game to players selected by the host for hustle and sportsmanship. Recommendations made by the host commissioner were reviewed and discussed.

2.3.5 Wrestling
The Provincial Wrestling Championships were held in Saskatoon. Marion Graham was a great facility because the two gyms were side by side and there was plenty of seating for spectators. The skin checks will be changed to 12:00 - 1:00, the same time as the weigh-ins. There was discussion with regards to the yellow and red card as indicated in the CAWA Rulebook. The regional wrestling championship will be changed to the first weekend in March and the Provincial Wrestling championship to the second weekend, a change to the calendar approved at the June 2003 AGM.

2.3.6. Sportsmanship Awards
A list of the sportsmanship award winners that were presented this year was circulated. This list is posted on the SHSAA website.

MOTION by Nepjuk/McDougall that wrestling is added to the list of activities that Milk Sportsmanship Awards are presented. CARRIED

2.4 Committee Reports

2.4.1 Symposium
The Coaches Symposium will be held August 16 & 17, 2004 in Saskatoon. The registration fee will be raised to $80.00. The late registration fee will remain at $100.00. Registration forms will be sent out after the Easter Break.

MOTION by Oman/Moore to raise the Coaches Symposium registration fee from $75.00 to $80.00. CARRIED

2.4.2 Basketball Rules
The basketball rules committee is waiting for the National Federation rulebook and a comparison paper on the NCAA and FIBA rules.

3. Decisions

3.1 Eligibility Requests
There were no eligibility requests received.

3.2 Tournament Sanction Requests
There were no tournament sanction requests received.

3.3 Late Fee Appeal
There were no late fee appeals received.

3.4 Team Withdrawals
Due to weather conditions there were a few schools that withdrew from Regional Basketball competition. Letters were received from each of the schools outlining the reasons for withdrawal.

3.4.1 Moosomin McNaughton High School

3.4.2 Prince Albert St. Mary High School

3.4.3 Star City School

3.4.4 Watrous Winston High School

3.4.5 Fillmore "33" Central School

MOTION by Segall/Renneberg to waive the regional basketball team withdrawal fee of $200.00 for Moosomin McNaughton High School, Prince Albert St. Mary High School, Star City School, Watrous Winston High School and Fillmore "33" Central School. CARRIED

3.5 Coach Discipline

3.5.1 Western Christian School
An official's report was received with regards to the conduct of the Western Christian School Senior Boys Basketball Coach following an interschool contest. The coach approached the officials at the score table and set down a rulebook opened to a page outlining out-of-bounds violations. Following the game the coach knocked on the officials change room door and then slid the same page under the door. The office wrote a letter of concern to the school.

MOTION by Segall/Oman that no further action is taken against the Western Christian School Senior Boys Basketball Coach. CARRIED

3.5.2 St. Brieux
An official's report was received with regards to the Senior Boys Basketball Coach from St. Brieux School. The coach was ejected for receiving two technical fouls for unsportsmanlike conduct. The team also continued to participate without a coach on the bench. The school has suspended the coach for two games at the beginning of the 2004-2005 season.

MOTION by Eliasson/Moore that no further action is taken against the St. Brieux School Senior Boys Basketball Coach. CARRIED

3.6 2A Boys Volleyball Bids - November 2004
Bids for the 2004 2A Boys Volleyball Championship were received from Fox Valley, Kincaid & Turtleford.

MOTION by Weseen/Nepjuk to accept the bid from Kincaid to host the 2A Boys Volleyball Championship

3.7 Sask. Sport Hall of Fame - tickets and advertising
Information was received regarding the Sask. Sport Hall of Fame dinner. Tickets for the dinner have been purchased in past years. The office staff purchased an ad in the Sask. Sport Hall of Fame program.

MOTION by Tillier/McDougall to approve the purchase of an ad in the 2004 Sask. Sport Hall of Fame Program. CARRIED

4. Discussion

4.1 Restructuring Proposal
A draft restructuring proposal was circulated and reviewed. A few changes will be made to the document prior to circulation to Schools and School Boards.

4.2 Adding/Deleting Activities
Ontario's policy with regards to addition of activities was circulated. The office staff will revamp for Saskatchewan. An executive committee has been formed to review this policy.

4.3 SABO Recommendations
The Saskatchewan Association of Basketball Officials held their Annual Meeting March 20, 2004. A couple of recommendations were made to the SHSAA. Those recommendations are: that a minimum number of games (20) be incorporated into the criteria for appointment to Hoopla from an area; that SHSAA use NCAA/CIS rules with some modifications for the 2005-2006 season.

4.4 Transfer Policy
A copy of a letter to the Saskatchewan School Board Association was received from Saskatoon Catholic Schools with regards to the transfer policy. The board perceives the policy is inconsistent with a fundamental tenant of Catholic education.

4.5 Coach Ejection Policy
There are a couple of SHSAA districts that have put in place an automatic one game suspension for coach ejections. The SHSAA policy states that once the office receives a written report the executive director will investigate the matter to determine if there was a breach of the bylaws. The automatic one-game suspension does not supersede this process. All coach ejections must be reported to the SHSAA office by the host school and the game officials. Upon receipt of the report the SHSAA will contact the school with regard to the incident and any impending action.

4.6 AGM Resolution Review
The SHSAA Executive reviewed concerns and recommendations made at the Provincial Championship coaches meetings. Motions made at this years executive meetings that affect the bylaws or constitution were also reviewed and will be put forward as resolutions to the June AGM.

MOTION by Oman/Eliasson to continue the soccer elimination tournament, as has been done in the past, then seed the field of 8 teams for the provincial championship. CARRIED

MOTION by McDougall/Nepjuk that the 3rd match in volleyball goes to 15. CARRIED

MOTION by Segall/Weseen that the 4 curlers be dressed uniformly in school colours. CARRIED

4.6.1 Notice of Motion from 2003 AGM
The Notice of Motion from the 2003 AGM will be included in the 2004 resolution package.

4.7 AGM Agenda
The 2004 AGM Agenda was reviewed and edited. The agenda will be posted on the SHSAA website.

4.7.1 Tennis & Golf Tournament
The 2004 AGM host committee will be holding a President's Golf Tournament and a Tennis Tournament. Individuals attending the AGM will have a choice of attending one of these tournaments that will be held the afternoon of Wednesday, June 23, 2004.

4.8 LeBoldus Probation - Boys Soccer
LeBoldus High School was put on a one-year probation for use of a player from another school on the boys' soccer team. The school appealed the decision. The Executive Director had a meeting with the school principal and the director of education to discuss the issue further. After consultation with the executive a decision was made to revise the one-year probation to apply to the boys soccer program only.

4.9 All Star Football Games
A proposal for a Six-Man All-Star game was sent to all the six-man football schools. The SHSAA forwarded a letter to the schools notifying the principal that this event is not an SHSAA sanctioned activity and that the school may assume some risk of liability when equipment is loaned out.

4.10 Wrestling Concern
A letter of concern was received from the St. Joseph High School wrestling coach with regards to the conduct of an official during a wrestling match at the provincial championship.

4.11 Sponsorship of Balls
The official football used by the SHSAA is the Wilson F2005. The Wilson F2005 is the CFL football. It was determined that the Wilson 2000, the CSI ball, is narrower in circumference than the CFL ball. The SHSAA used the Wilson 2000 football for the 2003 provincial championships. It was recommended that the SHSAA change the official football to the Wilson 2000.

MOTION by Weseen/Moore to approve the Wilson 2000 football or the CSI football for provincial championships. CARRIED

4.12 Message Board
There was some concern raised about the SHSAA message board. The messages that are posted on the website are reviewed by the office before being posted. Reference to names and numbers are deleted. The concerns were raised to the executive. The office staff will continue to review the messages prior to posting.

5. Information

5.1 Correspondence Received

5.1.1 SGI Curling Sponsorship
SGI provides sponsorship of the provincial curling championships. A copy of the sponsorship letter was circulated.

5.1.2 SaskTel Mobility Sponsorship
The SHSAA has entered into a sponsorship agreement with SaskTel Mobility. A copy of the agreement was circulated.

5.1.3 Centaur/Daktronics Sponsorship
The SHSAA has entered into an agreement with Centaur/Daktronics and will designate their company as the "official supplier of score clocks" for the SHSAA. A copy of the agreement was circulated.

5.1.4 Swift Current Small Cities Basketball
A letter of apology was received from Swift Current Comprehensive with regards to their fans behaviour at the small city basketball championship.

5.1.5 Ryan Flannigan, PA Carlton - Athens Olympic Youth Camp
The Canadian Olympic Committee requested nominations from the provincial/territorial athletic associations for a male and female representative for the Athens Olympic Youth Camp. The Canadian Olympic Committee was able to select and send one male and one female representative from Canada. The SHSAA forwarded a male and female nomination and Saskatchewan's male nomination, Ryan Flannigan, was chosen to represent Canada at the Athens Olympic Youth Camp. Correspondence pertaining to this topic was circulated.

5.2 Correspondence from January Executive Meeting
Correspondence sent following the January Executive Meeting was circulated.

5.2.1 SABO

5.2.2 Saskatoon Minor Basketball

5.2.3 2A Boys Soccer Bids

5.2.4 Late Fee Appeals

6. New Business
No new business.

7. Next Meeting
May 16th @4:00pm, SHSAA Boardroom

8. Adjournment
Meeting adjourned at 3:15pm.

Top of Page