SHSAA EXECUTIVE MEETING
April 10 & 11, 2005
Saskatoon Inn

Call to Order
President Wade Weseen called the meeting to order at 7:10pm. In attendance were Brian Gislason, Lyle McKellar, Jim Lissinna, Vicki Moore, Dan McDougall, Larry Segall, Marvin Renneberg, Jack Nepjuk, Angela Tillier, Mary Linnell, Barb Riley, Larry Lafrentz, Kevin Vollet and Kim Platt.

1. Adoption of Agenda

MOTION by Riley/Renneberg to adopt the April 10 & 11, 2005 agenda. CARRIED

1.1 January 23 & 24, 2005 Minutes

MOTION by Linnell/Nepjuk to adopt the January 23 & 24, 2005 minutes. CARRIED

1.2 Review of Action List
A review of the action list for office staff and executive from the previous meeting updated everyone on completed and pending tasks. Pending tasks for the office staff and the executive will be added to the January meeting action list.

2. Reports

2.1 Financial Report

2.1.1 Budget Update
Budget changes approved at the January meeting were updated and presented. Actual amounts for Sask. Trust grants and adjustments to basketball, volleyball, corporate sponsorship and Petro Canada grants were added.

2.1.2 February Financial Overview
The February Financial Report was circulated and reviewed.

MOTION by Nepjuk/McDougall to accept the February Financial Report. CARRIED

2.1.3 Monthly Statement
A monthly statement was circulated and reviewed.

2.1.4 Winter Activities Financial Report
The winter activities financial report was circulated and reviewed.

2.2 Office Report

2.2.1 Sask. Lotteries Trust Grant Approval 2005-2006
Letters were received from Sask. Lotteries Trust Fund indicating that the SHSAA grant application was approved for the 2005-2006 fiscal year.

2.2.2 Sask. Sport Meeting - March 30
The office attended a Sask. Sport Membership Meeting on March 30. Sask Sport informed all organizations that depend on trust funding that starting in 2005 there will be a reduction in trust fund allocations of 5% and in 2006 the reduction may be in the range of 20-25%.

2.3 Executive Reports

2.3.1 Curling
Carlyle hosted the Provincial Mixed Curling Championship Trent Johnson was the commissioner. Commissioner, Bill Crossman, hosted the Girls Championship in Carnduff and Commissioner, John Gillies, hosted the Boys Championship in Kerrobert. The commissioners did a great job in all the locations. The uniform policy was well accepted.

2.3.2 Regional Basketball
There was some concern raised with regards to Regional Basketball hosting expectations. Some host locations put a lot of work into hosting whereas others simply open the gym for the games to go on. The office will raise this concern at district meetings and will add minimum expectations to the regional basketball guidebook. Thanks to all the regional basketball hosts.

2.3.3 Regional Wrestling
Swift Current under the direction of athletic director, Pat Barry, did a great job of hosting the Regional Wrestling Championship. There are problems with keeping rural participation due to a lack of competitions outside of Regina and Saskatoon. Coaches would like to keep the regional wrestling championship on the first weekend of March, the same weekend as provincial curling and the provincial wrestling championship on the second weekend of March, the same weekend as regional basketball.

2.3.4 Hoopla
Saskatoon Secondary Schools Athletic Directorate under the direction of commissioner Kelly Bowers hosted Hoopla. The locations were Evan Hardy, Bedford Road, Bishop Mahoney, and E.D. Feehan. A coaches meeting was held at Hoopla for the first time but was not well attended. There was concern raised over the seeding of the Regina 5A teams. Regina's city championship was held on Tuesday prior to Hoopla, which started on Thursday. The office staff chose to seed all the teams in the 5A classification in preparation for Hoopla (printing of programs, posting of schedule). The second place teams won the girls and boys city championships; the Regina coaches believe the seeding for Hoopla should reflect the city championship result. It was explained that all categories are seeded based on season results as of first weekend in March and the 5A category as of the second weekend in March. Regina will be asked to host their city championships no later than the Saturday prior to Hoopla as per SHSAA policy. Discussion also took place regarding the classification of basketball.

2.3.4.1 3A Girls Semi-final
Following the completion of Hoopla the SHSAA office received a request for clarification of a basketball rule. In the 3A Girls Semi-Final a player received a technical foul, which was her fourth foul. Later she received a personal foul, her fifth. While leaving the court she was given a technical foul for her display of frustration. Clarification was requested as to whether the athlete should have been disqualified for the next game. Rule 40.2 states a foul by a player who has previously committed his or her fifth foul is considered an excluded player's foul and it is charged and entered on the score sheet against the coach. It was incorrectly entered on the score sheet as a 'T' or sixth foul against the player. Had it been intended as a technical warranting ejection it is to be recorded on the score sheet as an 'F' next to the players fifth foul. The official reported that it was not considered an ejection foul. Therefore, the player was not ejected for having two technical fouls and an automatic one-game suspension was not warranted. It was noted that coaches are ejected from a contest after receiving two technical fouls. A player may receive multiple technical fouls the decision to eject a player, for their conduct, must be made by the official. Upon ejection the school and the coach must apply the automatic one-game suspension called for in the SHSAA bylaws.

2.3.5 Wrestling
Regina O'Neill High School hosted the provincial championship. RHSAA commissioner, Howard Schweitzer was assisted by Ron Gonzales from O'Neill to manage and run a very successful provincial championship. Two drawmasters were used at this event, as a new drawmaster is now available in Regina. Donna Ackerman had not run the SHSAA provincial so Jamie Booth from Saskatoon was also brought in to work the event. Additional officials were also used for this event, as there are currently a number of new young officials. The SHSAA agreed to use them in conjunction with veteran officials to assist in the development of available wrestling officials. In the past couple of years the SHSAA has taken on the added expense for the physiotherapists. The coaches' conduct was very good this year due to a change in policy made this year. A new 3A Classification was implemented this year but there was concern with the number of teams that fall into this classification.

2.3.6 Sportsmanship Awards
An update on the sportsmanship awards selected for the winter activities was circulated. An addition will be made to the coaches' evaluation form requesting input on sportsmanship recipients. Listed below are the Sportsmanship Award winners for 2004-2005 school year.

SHSAA/MILK SPORTSMANSHIP
BANNER WINNERS 2004/2005

Basketball 2004/2005
Girls: Norquay School
Boys: Dalmeny High School
Curling 2004/2005
Boys: Saskatoon Bedford Road
Girls: Maple Creek High School
Mixed: North Battleford John Paul II
Soccer 2004/2005
Boys: Regina Western Christian
Girls: Warman High School
Volleyball 2004/2005
1A Boys: Consul
2A Boys: Loon Lake Makwa Sahgaiehcan
3A Boys: Leader
4A Boys: Wilkie
5A Boys: Regina Winston Knoll

1A Girls: Bellevue St. Isidore
2A Girls: Kenaston
3A Girls: Waldheim
4A Girls: Rosetown
5A Girls: Saskatoon St. Joseph
Wrestling 2004/2005
Team: Swift Current Comp.

2.4 Committee Reports

2.4.1 Symposium
The 2005 Coaches Symposium will be changed to August 22 & 23 and will be held at Saskatoon Marion Graham. Brochures and registration forms will sent to schools and posted on the SHSAA website in May.

2.4.2 Reorganization
The office staff provided an update on reorganization. Further discussion will take place later in the meeting.

2.4.3 Basketball
The Basketball Discussion Paper was reviewed and discussed. A resolution for the AGM will be discussed at the May meeting.

3. Decisions

3.1 Eligibility Requests

3.1.1 Maple Creek
A letter was received from a parent of a home-schooled student requesting exception to the eligibility bylaws. The mother chose to enrol the student in 3 grade 10 classes (English, Math, Science) during her grade 9 year. The student is therefore in the 3rd year of eligibility according to SHSAA bylaws. The SHSAA office contacted the school with regards to receipt of the letter. Maple Creek School administration was not aware of the request.

MOTION by Riley/Moore to write a letter to the parent indicating the protocol for requesting an exceptional to the eligibility bylaws. CARRIED

3.1.2 Yorkton Regional
Yorkton Regional High School submitted a request for exception to the eligibility bylaws on behalf of a student that entered grade 10 in 2002. The student was unable to participate in athletics during the first semester of the 2002-2003 school year due to medical reasons. The student will be returning to school in September 2005 to complete grade twelve.

MOTION by Segall/McDougall to grant an exception to the eligibility bylaws to the Yorkton Regional student for the 2005-2006 school year. CARRIED

3.2 Eligibility Appeal

3.2.1 Holy Cross High School
Dennis Dorgan, Principal, and Barry Rawlyk, Athletic Director, of Holy Cross High School were in attendance to appeal the decision of the Executive Director with regards to eligibility of a student that transferred from St. Walburg. The student transferred for the second semester and would like to participate on the Badminton team. The transfer form was filled out by Holy Cross and forwarded to St. Walburg for signatures from the principal and athletic director. St. Walburg did not sign the form. An investigation took place and from the information compiled the SHSAA Executive Director ruled that the student was not eligible to participate in the 2005 Badminton season.

MOTION by Tillier/Nepjuk to accept the transfer from Holy Cross High School for the St. Walburg student and declare the student eligible for Badminton. DEFEATED

3.3 Late Fee Appeal

3.3.1 Radville - Boys & Mixed Curling
A letter was received from the Radville Curling coach regarding the late filing notice received for curling. He stated that the form was started on time and one name was entered on the form. He was unaware that the entire team must be listed.

MOTION by Tillier/Linnell to waive the Radville Curling late fees. DEFEATED

3.3.2 Denzil - Boys, Girls & Mixed Curling
A letter was received from the Denzil Sacred Heart School coach regarding the late filing notice received for curling. He stated that he entered the players on the eligibility roster on the 17th or 18th but when he clicked the save button he got a message 'page not displayed'. He did not check to see if the roster was saved and SHSAA records indicate the form was not received.

MOTION by Renneberg/Riley to waive the Denzil Curling late filing fee. DEFEATED

3.4 Team Withdrawals

3.4.1 Redvers Boys Basketball
The South East District basketball commissioner and district president informed the SHSAA of the forfeiture by the Redvers boys' basketball team. They forfeited the District Championship against Radville High School. The SHSAA office requested a written response from Redvers School. A response was received from the Principal and coach. The school listed the reasons that 6 of the 7 players were unable to play in the District Championship. There were 2 players involved in a Regional Drama Festival and 4 players involved in Provincial and Division Hockey.

MOTION by Linnell/Segall to waive the $200.00 playoff withdrawal fee. DEFEATED

3.5 Coach Discipline
A report was received from Kinistino regarding the ejection of the Canora Boys' Basketball Assistant Coach. A letter has been forwarded to Canora Composite School and the SHSAA is awaiting a response. This correspondence was provided for information, as it is not in a form that can be dealt with.

3.6 Bids To Host

3.6.1 2005 Sand Golf
Bids for 2005 Sand Golf were received from Morse and Raymore (hosted in Punnichy).
Raymore was chosen to host the 2005 Sand Golf.

3.6.2 2005 1A Boys Soccer
A bid for 2005 1A Boys Soccer was received from Muenster.
Muenster will host the 2005 Provincial 1A Boys Soccer Championship.

3.6.3 2005 1A Girls Soccer
Bids for 2005 1A Girls Soccer were received from Outlook LCBI and Wynyard.
Outlook was chosen to host the 2005 Provincial 1A Girls Soccer Championship.

3.6.4 2005 2A Boys Soccer
A bid for 2005 2A Boys Soccer was received from Warman.
Warman will host the 2005 Provincial 2A Boys Soccer Championship.

3.6.5 2005 3A Girls Soccer
A bid for 2005 3A Girls Soccer was received from Saskatoon.
Saskatoon will host the 2005 Provincial 3A Girls Soccer Championship.

3.6.6 2006 Regional Wrestling
A bid for 2006 Regional Wrestling Championship was received from North Battleford Comprehensive.
North Battleford will host the 2005 Regional Wrestling Championship.

3.6.7 Provincial Badminton
Weyburn is unable to host the 2005 Provincial Badminton Championship because the Royal Bank Cup Junior Hockey Championship will be held the same weekend. There are no accommodations available. The Provincial Championship will be moved to Moose Jaw Peacock and will be run by the office staff and executive. Volunteers will be sought. The 2006 Provincial Badminton Championship is still open as no bids were received. Weyburn will be asked to host the 2006 Provincial Championship.

MOTION by Riley/Moore to host the 2005 Provincial Badminton Championship in Moose Jaw at Peacock Collegiate. CARRIED

3.7 Classification Change

3.7.1 Yorkton Regional
A request was received from Yorkton Regional High School seeking support of the Executive Council to participate in the 3A Football classification. The request was granted by the RHSAA for league play.

MOTION by Segall/McDougall to accept the request from Yorkton Regional High School to reclassify to 3A Football. CARRIED

3.8 Hearing Committee Request - Regina Catholic School Board
The Regina Catholic School Board and or the coach were requested to provide the Association with a report of steps taken to address the allegations reported following the soccer season. The school board indicated it is unwilling to seek or share information regarding any action taken with a coach due to their concern to respect privacy legislation. Legal advice was sought regarding the SHSAA policy for breach of the bylaws by a coach or supervisor. Following the consultation a letter was sent requesting the board of education to seek the permission of the coach to provide information with regards to the allegations and any action taken. A letter was received from the board of education indicating the coach was not prepared to provide any further information to the SHSAA regarding discussions with her employer. The next step is to proceed with a hearing as directed by the bylaws governing 'breach of bylaws by Coaches or Supervisors'.

MOTION by Segall/McDougall that the SHSAA proceed with a hearing for the O'Neill soccer coach. CARRIED

3.9 SHSAA Position - Teacher Withdrawal of Services or Teacher Strike
The SHSAA reviewed the position taken during the September 2000 STF Withdrawal of Services. If withdrawal of services or teacher strike takes place the office will contact the STF and ask for their position. Schools will be informed of the SHSAA position.

In preparation for the Provincial Badminton Championship and the Provincial Track & Field Championship the executive gave the following direction to the office staff. The latest date for Provincial Badminton to take place would be May 28. There will need to be 3 weeks without sanctions by the STF prior to May 28th to accommodate all levels of play required to hold a provincial championship in badminton. Provincial Track & Field will remain on June 3 & 4.

4. Discussion

4.1 Restructuring Proposal
The Reorganization Draft document was reviewed. The office staff put forward 4 options for playoff structure that were reviewed and discussed. Options included: a system of leagues with all teams included in a league and playoff leading to the provincial championship; system with no district level of play based on four sections or regions; a system made up of fourteen school divisions; eight districts made up of two public school divisions in each of the six rural districts plus the two city districts. The proposal identified in the third draft (eight districts made up of two public school divisions in each of the six rural districts plus the two city districts) was reaffirmed and changes will be made to the draft document and presented at the May meeting.

4.2 AGM Resolution Review
The SHSAA Executive reviewed concerns and recommendations made at the Provincial Championship coaches meetings.

4.3 AGM Agenda
The 2004 AGM Agenda was circulated and reviewed. The 2005 AGM Agenda will be finalized at the May meeting.

5. Information

5.1 Correspondence Received

5.1.1 SGI Curling Sponsorship
A letter was received form SGI with regards to commitment of $2,000 for provincial curling. This money is divided amongst the 3 hosts and is used towards a banquet at each championship.

5.1.2 SaskTel Mobility Sponsorship
A letter and cheque were received from SaskTel renewing their sponsorship for another year. The SHSAA has publicized the Regional and Provincial Championships events on Mysask.com.

5.1.3 Sask. Sport - Admin. Centre Fee Increases
A letter was received from Sask. Sport Admin. Centre with regards to price changes for the upcoming year effective April 1, 2005.

5.1.4 U of S Book Prize Increase
A thank you letter was received from the University of Saskatchewan for the increase in the book prize from $75 to $150.

5.1.5 Sask. Soccer - AGM Report
An update from the Sask. Soccer AGM was received.

5.1.6 MJHSAD - Football Concerns
The Balgonie Greenall Football team participates in the Moose Jaw High School Athletic Directorate Football League. MJHSAD forwarded a letter of concern to Balgonie with regards to the behaviour and actions of the football coaches during participation in the league.

5.1.7 Basketball Saskatchewan Request
The SHSAA was contacted with regards to free passes for Hoopla for the BSI Executive. The SHSAA policy provides complimentary admission to players, coaches, cheerleaders and major sponsors invited to attend. School administration and teachers from the participating schools are not provided complimentary admission. It was felt passes to any sport governing body would be inappropriate so the request was denied.

5.1.8 Donation from Alvin Warkentin Estate
Alvin Warkentin was one of the original founders of the SHSAA. A request was made by his son-in-law to name an SHSAA trophy in honour of Alvin. As an SHSAA Merit Award winner, Mr. Warkentin did have a track trophy for the district winner of the senior girls category had been named in honour. The track trophies for district winners of each age class were retired a number of years ago.

MOTION by Segall/Linnell to name an SHSAA Provincial trophy in honour of Alvin Warkentin. CARRIED

5.2 Correspondence from January Executive Meeting
Correspondence from the January Executive Meeting was copied to the executive on an ongoing basis.

6. New Business

6.1 Hiring Executive Assistant

The SHSAA Executive Assistant will be going on maternity leave around the beginning of July. The office staff would like to begin the hiring process for a replacement and have sought direction from the executive council.

MOTION by Tillier/Renneberg that the SHSAA hire an executive assistant as of June 1, 2005. CARRIED

7. Next Meeting
Sunday, May 15 @1:00pm and Monday, May 16 @8:30am, SHSAA Boardroom

8. Adjournment

MOTION by Riley to adjourn at 3:50pm.

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