SHSAA EXECUTIVE MEETING
January 23 & 24, 2005
Watrous - Manitou Springs

Call to Order
President Wade Weseen called the meeting to order at 7:05pm. In attendance were Ralph Eliasson, Lyle McKellar, Jim Lissinna, Vicki Moore, Dan McDougall, Larry Segall, Marvin Renneberg, Jack Nepjuk, Angela Tillier, Mary Linnell, Larry Lafrentz, Kevin Vollet and Kim Platt. Missing with regrets Barb Riley.

1. Adoption of Minutes

MOTION by Segall/Nepjuk to adopt the January 23 & 24, 2005 agenda. CARRIED

MOTION by Eliasson/Segall to adopt the December 2 & 3, 2005 minutes. CARRIED

1.1 Review of Action List
A review of the action list for office staff and executive from the previous meeting updated everyone on completed and pending tasks. Pending tasks for the office staff and the executive will be added to the January meeting action list.

2. Reports

2.1 Financial Report
The December Financial Report was circulated and reviewed.

MOTION by McDougall/Moore to accept the December Financial Report. CARRIED

2.2 President's Meeting
The December President's Meeting minutes were circulated and reviewed.

2.3 Official Commissioners Meeting
The December Official Commissioners Meeting minutes were circulated and reviewed. Some suggestions that came forward from the meeting were: would like to see more options to sort the officials in the officials' registry (town, level of official); a motion was made to increase the mileage rate for officials from $0.25/km to $0.30/km.

2.4 Canadian School Sport Federation Winter Meeting
- School Sport Week has been set for the week of October 15th - 22nd, 2005.
- The constitution was revised to allow the inclusion of the North West Territories as a full-fledged member of CSSF.
- Louis Jani, Sport Canada, was in attendance at the meeting all day Friday. His purpose was to find out more information about the CSSF and to report back to Sport Canada with regard to CSSF's request for national funding.
- Fred Nykamp and Mike McKay of Basketball Canada made a presentation at the meeting. Basketball Canada offered a Canada Basketball Scholarship to each province to recognize basketball players that wish to attend Canadian post secondary institutions, offered an opportunity to participate in a general purchase program with Nike Canada, offered access to a software program "Just Play", offered full membership to the CSSF as a voting member at their annual meeting, restated their objective to have all basketball played in Canada to be played under the same set of rules that being FIBA rules and FIBA mechanics.
- Guy Tanquay, CAPHERD attended the meeting and proposed to include the CSSF as a School Sport Advisory branch of CAPHERD. Funding would be available for a national office, a staff member and support for two national meetings per year.
- It was noted by CAPHERD that 2005 has been designated the 'Year of Sport and Physical Education by the United Nations.
- Coaches Association of Canada presented an update on their efforts to design specific NCCP coach education programs for school coaches. Gary Ness and John Bales, Coaching Association of Canada, attended the meeting. They indicated a wish to pilot new NCCP courses in basketball and volleyball that can be delivered to educators within professional development time requirements.
- Discussion took place on National/All-Star Competitions/Camps sponsored by non-school organizations that advertise their events as high school events.

The SHSAA executive council reaffirmed their support of the philosophical statement with regards to national and all-star competitions and skill camps as stated in the SHSAA Handbook.

2.5 Office Report
The executive directors gave verbal reports with regards to the activities of the office staff since the December meeting.

2.6 Executive Reports

2.6.1 District Meetings
The executive council were asked for reports of District Meetings that have taken place since the December meeting. Some Districts have started talking about restructuring. It has been suggested that the SHSAA hold volleyball meetings to discuss playoff structure, classifications, etc (as was done for basketball this year).

2.6.2 NFHS
The executive and office staff that attended the NFHS Conference reported.
- Highlight - attending the state high school football championship game with 30,000 fans in attendance.
- Athletic directors are well prepared and make sure their coaches (teacher or non-faculty) are well prepared
- It is interesting to learn about the sport budgets and the size of some of the schools (12,000 kids)
- Request for the CSSF to develop a Canadian Conference for Athletic Directors
- Ten different State Associations have added a multiplier clause to their classification rules. Non-public high schools must multiply their population by a factor ranging form 1.25 to 1.85 to determine classification.

3. Decisions

3.1 Eligibility Requests
No requests were received.

3.2 Tournament Sanction Requests
A tournament sanction request was received from Alberta Schools Athletic Association for a wrestling tournament that was being conducted by a non high school group. The entry fee for the tournament was more than what the SHSAA allows. The tournament was not approved. The group conducting the tournament changed the fees for Saskatchewan schools to correspond with the SHSAA bylaws and the tournament was then sanctioned.

3.3 Late Fee Appeal
No late fee appeals were received.

3.4 Player Ejections

3.4.1 St. Brieux School
An official's report was received regarding the ejection of a St. Brieux player from a basketball contest. The player received two technical fouls, one for a verbal outburst and another for striking an opponent. The school imposed a one-month suspension from participation in basketball.

MOTION by Linnell/Eliasson to support the penalty imposed on the St. Brieux basketball player by the St. Brieux School administration and that no further action be taken by the SHSAA Executive Council. CARRIED

3.5 Coach Ejections
No reports were received.

3.6 SABO Meeting/Request
The office staff met with the Saskatchewan Association of Basketball Officials and a report was circulated on the topics discussed. Some of the topics discussed were:
- SABO inquired about the use of 3-person officiating for Hoopla 2005. The SHSAA approved 3-person officiating on a one-year basis in 2004 and indicated that there was no interest in pursuing this for Hoopla 2005.
- Nomination and assignment of Hoopla 2005 Officials will follow the same process as last year, except the SHSAA office will send out the nomination letters.
- Concern was raised at SHSAA meetings that Regina and Saskatoon were not nominating the most qualified 'best' officials.
- Indicated that concerns have been expressed from schools that in Saskatchewan the majority of officials are using National Federation mechanics but there are a few areas that are using FIBA mechanics. This has led to confusion amongst officials brought together to work at tournaments.

MOTION by Tillier/Eliasson to write to SABO asking them to clarify in writing by the end of January what mechanics source will be used for the duration of this basketball season and HOOPLA. CARRIED

3.7 HJS College Scholarship Request
Howard Schweitzer, RHSAA Commissioner of Athletics, has asked for endorsement of the HJS College Scholarship Option and for a link on the SHSAA website.

MOTION by Renneberg/Eliasson to wait for Regina's decision for inclusion of the HJS College Scholarship Option on the RHSAA website and then invite Howard to make a presentation to the SHSAA Executive Council. CARRIED

3.8 Hearing Committee
A hearing had been called for to deal with an incident that occurred at the 3A boys' soccer championships. The hearing was placed on hold following concerns from a school division with regard to privacy legislation interfering with the school division's ability to disclose to the SHSAA any action taken by the school division specific to the coaches or supervisors. Legal advice was sought by the Association with regard to the impact of privacy legislation on the procedure outlined in SHSAA policy, which directs the Association to deal with breaches of the bylaws, by coaches and supervisors.

MOTION by Nepjuk/McKellar to direct the office staff to follow the steps as set out in the legal advice to deal with the incident, the school division and the coaches or supervisors. CARRIED

3.9 Wrestling Rules
Following the Olympics FILA put forward some wrestling rule changes. Wrestling coaches across the province have been consulted regarding the changes. It is felt the rule changes are directed primarily for wrestlers older and at a level much higher than high school aged athletes. The coaches have forwarded a list of recommendations regarding these changes and modifications for high school wrestling.

MOTION by Moore/Segall to accept the modifications to the wrestling rule changes as circulated and that the modifications be effective immediately. CARRIED

3.10 Budget Proposal 2004-2005
The 2004-2005 budget was circulated and reviewed. Following discussion changes were approved.

MOTION by Eliasson/Linnell to approve the 2005-2006 Budget with the listed amendments. CARRIED

4. Discussion

4.1 Restructuring Proposal
The restructuring committee reported. A document created from the December District President's meeting was circulated and reviewed. The districts will be responsible for the process used to dissolve the current districts. The SHSAA will help those districts that request assistance.

The 3rd Draft of the 'Restructuring the SHSAA' Discussion Paper presented in June 2004 was reviewed and will be revised based on the discussion.

The Executive Council will focus on four items in preparation for the June 2005 AGM and the restructuring change scheduled to be effective September of 2006.
1. Guidance for dissolving District Associations
2. Revisions to the SHSAA Constitution to allow for eight districts.
3. Create an outline/planning guide/model for an SHSAA District
4. Revaluate the effect on SHSAA playoffs leading to a provincial championship.

4.2 Basketball Proposal
A basketball discussion paper was created from the response received at the fall basketball meetings held in Regina and Saskatoon. This document was circulated and reviewed. The executive council was asked to react to the paper in writing by the end of the week.

4.3 CSSF Annual Meeting
The SHSAA will be hosting the Canadian School Sport Federation Annual Meeting in October 2005.

4.4 Fall Activities - Review of Evaluations for Possible Resolutions
The executive liaisons for each of the fall activities reviewed the coaches' evaluation forms and reported concerns and recommendations for possible resolutions for the annual meeting.

4.5 NFHS - Module for Educators
The NIAAA (National Interscholastic Athletic Administrator Association) now offers Leadership Training courses over the Internet.

4.6 Hosting Policy
Additions were made to the hosting policy for cross-country and track & field. The following additions were approved by the executive council:
- Cross Country - availability of a grant up to $500.00 to assist with course set-up and hosting.
- Track & Field - Hosting grant of 50% (to a maximum of $500) of the cost of the facilities will be paid by the SHSAA upon invoice

5. Information

5.1 Correspondence from Previous Meeting
Correspondence that was sent out following the December meeting was included in the meeting package.

5.2 Correspondence
The following correspondence was received in the SHSAA office and has been included in the meeting package.

5.2.1 John Paul II
A letter was received from a teacher at John Paul II regarding the Saskatoon and Regina 6A Proposal and his reaction.

5.2.2 Thunder Creek S.D.
A letter was received from the Thunder Creek School Board and the Thunder Creek Athletic Association regarding restructuring of the SHSAA.

5.2.3 Saskatchewan School Boards Association
A letter was received from Saskatchewan School Boards Association regarding the reappointment of Barb Riley as representative of their Association to the board.

5.2.4 La Loche Community School
A letter was received from La Loche Community School thanking the SHSAA for the opportunity to host 4A Girls Provincial Volleyball this fall.

5.3 LEADS Appointment
The SHSAA Executive Council and office staff thanked Ralph Eliasson, LEADS Appointee, for his time on the SHSAA Board. Ralph has retired as the Director of Education for Sask. Central School Division. Brian Gislason, Assistant Director of Education, Meadow Lake SD #66 has been appointed by LEADS to fill the member-at-large position on the SHSAA Executive Council.

6. Adjournment

MOTION by Tillier to adjourn at 3:45pm.

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