SHSAA EXECUTIVE MEETING
May 5 & 6, 2002
SHSAA Boardroom
Regina

1. Meeting Called To Order
President Bob Coffin called the meeting to order at 9:00am. In attendance were Mary Linnell, Wade Weseen, Lisa Schwann, Kelly Bowers, Lorne Ulven, Greg Johnson, Kevin Vollet, Bill Crosman, Ralph Eliasson, Dan McDougall, Bryan Matheson, Larry Lafrentz, Kim Platt.

2. Adoption of Minutes

MOTION by Ulven/Schwann to adopt the minutes from the April 12 & 13, 2002 executive meeting. CARRIED

2.1 Business Arising from Minutes
No business arising from the minutes.

2.2 Review of the Action List
A review of the action list for office staff and executive from the previous meeting updated everyone on completed and pending tasks. Pending tasks will be added to the meeting action list. The SHSAA contacted Saskatchewan Athletics and National Federation regarding pole vault and the use of helmets for this event. There is nothing in place to date requiring participants to wear helmets. It is recommended that the safety standards for pole vault be emphasized to districts.

MOTION by Ulven/Johnson to send a letter to District Presidents and District Track & Field commissioners emphasizing the safety standards for pole vault. CARRIED

MOTION by Crossman/Schwann to remove pole vault from the Provincial Track & Field meet. DEFEATED

3. Adoption of Financial Reports
The financial statement for the month of April was circulated and reviewed.

MOTION by Crossman/Vollet to accept the April financial statement. CARRIED

4. Decisions/Directions

4.0 Swan River, Manitoba - 9 Man Football
Swan River Regional Secondary School has been participating in the East Central 9-Man Football League for over two decades. Football is not under the governance of the Manitoba High School Athletic Association. There is a rural 9-man league around Brandon and Swan River has participated in the post season for a number of years. Swan River does not participate in the league because of the length of travel time. Last year they were denied the opportunity to participate in post-season play. The school is asking for permission to participate in SHSAA playoffs and provincial championship.

MOTION by McDougall/Johnson to allow Swan River, Manitoba to participate in the 9-Man Football playoffs and Provincial Championship for a two-year probation period pending approval of the Manitoba High School Athletic Association. CARRIED

Lumsden Student Eligibility Request
A request for exception to the eligibility bylaws was received from Lumsden High School. The student is currently 19 years of age. She was granted landed-immigrant status under the refugee clause and arrived at Lumsden High School in December 2001. She spent the past 8 years in a refugee camp in Congo, Africa. There are no formal documents of her past academic record.

MOTION by Eliasson/Linnell to declare the student eligible to participate in SHSAA activities for the 2001-2002 school year. CARRIED

McNaughton High School applied for sanction for a Track & Field meet that they will host in Brandon.

MOTION by Crossman/Vollet to approve the Moosomin Track & Field meet. CARRIED

4.1 AGM

Elections
The Executive Positions that are open for nominations are posted on the website as well as the individuals that will be running for those positions. The positions are: President, Officials Commissioner, Section I Representative, Section III Representative and Regina Representative. All executive members were encouraged to seek out individuals interested in allowing their names to stand for election.

Long Range Planning Sessions
There will be four long-range planning sessions. Following are the sessions and the person/people running the session.

The challenge of balancing Teaching, Coaching and Being a Woman - June LeDrew, Lisa Schwann, Mary Linnell
SHSAA Strategic Plan - Ralph Eliasson, Bob Coffin and Larry Lafrentz
Role of High School Sport in the Canadian Sport Plan - Bryan Matheson
Officials Development and Recruitment - Bill Crossman

Committees The following executive committees were struck for the AGM.
Nominations - Kevin Vollet, Greg Johnson, Lisa Schwann
Resolutions - Bill Crossman, Wade Weseen, Kelly Bowers
Bids to Host - Dan McDougall, Kevin Vollet

Schools that will be bidding to host a championship will be given approximately 5 minutes for their presentation.

Hosting Bids
The 2002/2003 Cross Country Championship is open. The SHSAA is looking for a host for this activity. The following bids have been received for the 2003-2004 Championships:

Badminton - NE/Cent/EC
Cross Country - Sturgis
Curling - Saskatoon
Golf - P.A. (Grass)
Soccer - no bids
Regional Wrestling - Esterhazy
Annual Meeting - Section 1

Check the SHSAA Handbook for open bid activities and hosting rotations.

Programs
The AGM Banquet program and the Presidents Luncheon program were reviewed.

Executive Roles and Responsibilities
Bob Coffin will forward a memorandum on the executive roles and responsibilities at the AGM to all executive members.

5. Executive Reports

Awards Committee
The awards committee suggested that a special recognition award be given to the Kiwanis Club of Regina for their service to high school football. The award will be presented in conjunction with the Regina High School Athletic Association presentation at a Saskatchewan Roughrider Game this coming season.

MOTION by Vollet/Schwann to give a special recognition award to Kiwanis Club of Regina. CARRIED

Symposium Committee
The executive was updated on the program and the presenters for the 2002 Coaches Symposium. The committee is emphasizing the soccer sessions this year and will be sending a copy of the brochure to each high school soccer coach in the province. The brochure will be completed this week and will be sent to schools in the May bulletin package.

6. Discussion

6.1 Security
The executive discussed having security at all SHSAA events. HOOPLA presents the most obvious concerns for the Association. The number of teams and fans at HOOPLA make it the SHSAA's largest event. The office staff will investigate the options regarding security for HOOPLA and other events.

7. Information

Sask. Sport Annual Meeting
The Sask. Sport Annual Meeting will be held June 15, 2002. Lisa Schwann indicated she might be able to represent the SHSAA at this meeting.

Sask. Trust Funding Review
The SHSAA has requested more funding from Sask. Trust Funding. A presentation will be made to the funding committee in June.

Coaches Conduct
The Executive Director gave his report to the executive on the investigation of a coach's conduct at HOOPLA. A letter, requesting a response, had been sent to the principal in the coach's school but nothing was received. After discussion the executive chose to follow through with the procedure outlined in the Handbook.

MOTION by Ulven/Schwann to set up a hearing for a coach whose conduct at HOOPLA was investigated. CARRIED

Saskatchewan Association of Basketball Officials
The Saskatchewan Association of Basketball Officials submitted some resolutions for approval by the executive. The resolutions that were not accepted will be discussed at the Annual General Meeting Officials Session. SABO has asked the SHSAA if there Association could be in control of the assigning of officials for HOOPLA. The SHSAA has worked for a number of years with the SHSAA Districts and SABO in assigning officials and will continue with this arrangement. The SHSAA feels it is very important for the Districts to be involved and that the present system used allows for input by both the SHSAA and SABO. The present system gives the SHSAA the final responsibility for the assignments.

8. Any other Business
No other business.

9. Next Meeting
June 18, 2002 at 6:00pm in Nipawin.

10. Adjournment
Meeting adjourned by Greg Johnson.

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