Executive Meeting
May 15 & 16, 2005
Humboldt, Bella Vista Inn

Call to Order
President Wade Weseen called the meeting to order at 1:25pm. In attendance were Brian Gislason, Lyle McKellar, Jim Lissinna, Vicki Moore, Larry Segall, Jack Nepjuk, Angela Tillier, Barb Riley, Dan McDougall, Mary Linnell, Marvin Renneberg, Larry Lafrentz, Kevin Vollet and Kim Platt.

1. Adoption of Agenda

MOTION by Moore/Lissinna to adopt the May 15 & 16, 2005 agenda. CARRIED

April 10 & 11, 2005 Minutes

MOTION by Segall/Nepjuk to adopt the April 10 & 11, 2005 minutes. CARRIED

1.1 Review of Action List
A review of the action list for office staff and executive from the previous meeting updated everyone on completed and pending tasks. Pending tasks for the office staff and the executive will be added to the January meeting action list.

2. Reports

2.1 Financial Report

2.1.1 Tentative Report of Year-End Statement
The tentative report of the year-end statement was circulated and reviewed. An updated report will be provided following the audit.

2.1.2 April Financial Report
The April Financial report was circulated and reviewed.

MOTION by Tillier/McKellar to accept the April Financial Report. CARRIED

2.2 Office Report
Since the April meeting the office staff have attended district meetings, sportsmanship presentations, the SPEA Conference, held meetings with the main hotel suppliers and prepared to host Provincial Badminton. A new three-year agreement was also finalized with Sportlogo to provide souvenir and SHSAA apparel.

2.2.1 BCG Canada Upgrades
A proposal was received from BCG Canada regarding upgrades that were requested by the SHSAA. The proposal includes brief descriptions of the items to be completed and the cost and timelines.

2.2.2 Executive Assistant
The SHSAA advertised the Executive Assistant position in the Regina Leader Post and on the Internet with Regina Job Shop. Advertisements were also displayed at the University of Regina. Interviews took place on Thursday, May 12th. The position was offered to and accepted by Jessica Kaczmar. Jessica will begin a training period in the office on May 30th. She will return as a full time employee to fill the Executive Assistant position while Kim is on a maternity leave for one-year.

2.3 Executive Reports

2.3.1 Regional Badminton
Everything went well. No concerns were raised.

2.3.2 Badminton
Moose Jaw Peacock is a great facility to host the Provincial Badminton Championship. Thank you to the Moose Jaw High School Athletic Directorate for stepping in to host this championship on short notice.

2.4 Committee Reports

2.4.1 Symposium
Symposium brochures have been completed and will be sent to the schools next week. Thank you to the committee for all their work in finalizing all the presenters.

3. Decisions

3.1 Basketball Position
From all the discussions around basketball three proposals were created and reviewed by the executive council.

MOTION by Linnell/McDougall to support the three basketball proposals. CARRIED

MOTION by Renneberg/Moore that the 3 SHSAA basketball resolutions be placed first in the order of basketball resolutions because the membership directed the Association to come forward with these resolutions. DEFEATED

3.1.1 Moose Jaw School Division Response
A response was received from Moose Jaw School Division with regards to the Basketball Discussion Paper.

3.1.2 Melfort School Division Response
A response was received from Melfort Tiger Lily School Division with regards to the Basketball Discussion Paper.

3.2 Co-ed School Team Request - Maryfield
Maryfield School does not have enough boys to field a boy's volleyball team. They have tried to field a co-op with other schools in their area but have been unsuccessful. They would like to field a co-ed team with some of the girls from their girl's volleyball team. They would like the girls to compete on both teams.

MOTION by Tillier/Nepjuk to accept the request from Maryfield for 3 girls to participate on both the co-ed and girls volleyball team. DEFEATED

3.3 Cheerleading as an SHSAA Activity
In the fall of 2004 the Saskatchewan Cheerleading Association was established as a non-profit organization. Because school boards are uncertain about embracing associations that are not sanctioned by the SHSAA, it has been difficult for them to attain a membership base. More and more high schools across the province are practicing cheerleading regardless of the fact that the SHSAA does not define it as a sport. The Sask. Cheerleading Association will be contacted with regards to the new policy for adding activities to the SHSAA.

4. Discussion

4.1 Restructuring Proposal
The revised Restructuring document was circulated and reviewed.

MOTION by Linnell/Segall to adopt the proposed changes to the SHSAA Constitution to recognize eight district associations. CARRIED

4.2 Board of Review Decision
The SHSAA Board of Review for Chris Yasinski was held April 15, 2005. The Board of Review decision was to allow the student to participate in athletics because athletics was not the primary reason for the transfer. The student was also seeking a Catholic Education and involvement in other ministry activities in Saskatoon.

4.2.1 Transfer Policy
The wording of the Transfer Policy with regards to Eligibility to represent school teams and the use of the term "primary reason" was discussed. A lawyer will be consulted.

4.3 Annual General Meeting
The 2005 AGM Agenda was reviewed and revised. The agenda will be posted on the SHSAA website.

4.3.1 Executive Roles and Responsibilities
A document regarding the Executive Roles and Responsibilities at the AGM was circulated and reviewed.

4.3.2 Resolutions and Executive Position on Resolutions
The resolutions were reviewed and the executive position was noted.

5. Information

5.1 Correspondence Received

5.1.1 Sask. Sport Grant Approval
A letter was received from the Sask. Sport Funding Committee indicating that the SHSAA grant application was approved for the 2005-2006 fiscal year.

5.1.2 Sask. Sport AGM - June 11, 2005
The Sask. Sport AGM will be held Saturday, June 11, 2005. Angela Tillier, Regina Representative, will attend on behalf of the SHSAA.

5.2 Correspondence from April Executive Meeting
Correspondence from the April Executive Meeting was copied to the executive on an ongoing basis.

6. New Business

6.1 North East District - Points to Ponder
The SHSAA office will respond to the North East District with regards to their points to ponder.

6.1.1 Coach Evaluation of Officials
The North East District would like to see officials receive an evaluation from coaches about their performance. These evaluations would be sent to the SHSAA office and then out to the officials.

6.1.2 Local Officials Not Used for Hoopla
The opinion of the North East District is that local officials should not be used in Hoopla games of teams they are familiar with.

6.1.3 Some Districts Not Able to Host Regional Basketball
The SHSAA should look at the number of regional tournaments awarded to each district. One district was awarded four regional tournaments and the North East District thinks that is too many for one district to host.

6.2 Troy Wist - Football
A letter was received from Troy Wist with some thoughts about football. He pointed out the following things: football is not awarded a sportsmanship banner or bronze medals, the number of medals awarded for each team are not adequate therefore teams must purchase additional medals, the SHSAA takes 75% of the gate but the field preparations are not considered expenses, and commissioner jackets are not given out in football. The office staff will respond to Troy's letter.

MOTION by Renneberg/Linnell to provide commissioner's wind shirts to the Provincial Football Hosts. CARRIED

7. Next Meeting
Tuesday, June 21 @2:00pm, Humboldt Bella Vista Inn

8. Adjournment

MOTION by Tillier to adjourn at 12:45pm.

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