REGINA HIGH SCHOOLS ATHLETIC ASSOCIATION CONSTITUTION

ARTICLE I Name

1.1 The name of the district association shall be the "Regina High Schools Athletic Association" (RHSAA)

1.2 The membership of the Association shall be open to the following:
1.2.1 Boards of education and conseils scolaire within the city of Regina;
1.2.2 any independent school registered with Saskatchewan Education and which is a body corporate of association and which operates a high school; and
1.2.3 any Indian Band which operates a high school or on whose lands a high school is operated within the city of Regina.

ARTICLE 2 Objectives

2.1 To promote, encourage, plan, supervise and administer healthful competition in student athletics among member schools and with schools from other centers.

2.2 To regulate interdistrict and intra-district athletic activities so as to promote the objectives of secondary education and minimize the disruption of other portions of the school program.

2.3 To promote and follow the objectives, goals and regulations set up by the Saskatchewan High School Athletic Association (SHSAA).

2.4 To place emphasis on skills learned and the appreciations developed through competition rather than merely on winning.

Ratified September 22nd, 1998

ARTICLE 3 Definitions

Approved coach or supervisor - A coach or supervisor who has a teaching contract with a Member or a coach or supervisor who has been approved by the Association

Association - SHSAA

Board of education - a board of education or conseil scolaire established pursuant to The Education Act, 1995.

bylaws - the bylaws of the RHSAA

Commissioner - The Executive Director of the District

contest - a contest shall be a game for football, basketball, soccer, hockey, baseball, softball and curling; a match for volleyball, badminton and wrestling; a competition for golf, cross country and track and field

District - RHSAA

District Council - A District Council as established by the constitution and bylaws of the District

High school - a school conducting classes in grades 9 through 12 or in any of these grades

Independent school - a school registered as an independent school with Saskatchewan Education

Member - a board of education, conseil scolaire, Indian Band or any other body corporate who is a member of the District

official - any person authorized to officiate in a game or contest organized by the District

RHSAA Executive Council - The Executive Council of the District

sport regulations - the rules relating to sport - specific activities as published from time to time by the Association

Trustee - an elected member of a board of education, conseil scolaire or governing body of a Member

ARTICLE 4 RHSAA Executive Council

4.1 The RHSAA Executive Council shall consist of the following officers:

o President (Elected)
o Vice-President (Elected)
o Commissioner (Non-Voting)
o Public High School Principal (Appointed)
o Separate High School Principal (Appointed)
o Principal - Luther College High School (Appointed)
o Member-At-Large (If President and Vice-President are of same gender, this position must be filled by a person of the opposite gender) - ELECTED
o Regina District representative to the SHSAA Executive Council
o Any additional persons from the Regina District who may from time to time, may be elcted to serve on the SHSAA Executive Council (President, Officials, Commissioner, Women's Representative)
(Ex. Officio)

4.2 The RHSAA Executive Council shall act as the Nomination Committee.

4.3 The elected members of the RHSAA Executive Council shall be elected by the District Council at the June meeting for the upcoming school year, and to serve as the three voting delegates-at-large to the SHSAA AGM at year’s end.

ARTICLE 5 District Council - General Membership

5.1 The District Council shall consist of three members from each high school within the city of Regina. Each school must be registered with the SHSAA and must have paid the current District fees.

5.2 The representatives of each school shall be:
o The Principal or Vice-Principal (in case of absence, a teaching staff member appointed by the Principal).
o Two members of the teaching staff appointed by the Principal, one of whom should be the school's Athletic Director.

5.3 Both genders should be represented.

5.4 A Superintendent of each high school system or a designated representative shall be accorded membership on the Council.

5.4.1 That such persons shall not vote to elect the voting delegates to the SHSAA annual meeting unless designated as a voter by a District school.

ARTICLE 6 The District Council Voting Delegates to the SHSAA - A.G.M.

6.1The seven Voting delegates to the SHSAA A.G,M. shall be selected at the spring (June) district meeting in the following manner:

6.1.1 Executive Council shall bring forward to the district council, for its approval, a motion nominating seven voting delegates.

6.1.2  the seven voting delegates of the district shall be made up of the following persons:

• one Trustee
• one school administrator
• Commissioner of Athletics who acts as the Officials Commissioner.
• Three voting delegates-at-large consisting of two persons of one gender and one person of the opposite gender. ( see 4.3 RHSAA Constitution)
• One representative of LEADS (League of Educational Administrators, Directors and Superintendents )

 
6.1.3 Each voting delegate of the District must hold a valid Saskatchewan Teaching Certificate and must be employed by a Member in Saskatchewan at the time of the annual meeting of the Association, except for the delegate appointed as a trustee, who must be a sitting member as a current elected representative of a Member at the time of the annual meeting of the Association.

6.1.4 If, for any reason, a delegate at large cannot, or should not attend as a voting delegate, the council will ask for nominations from the floor, and shall elect a replacement.
6.2 The RHSAA shall file a certified copy of the list of the seven voting delegates of the district with the Executive Director of the Association prior to the start of each annual membership meeting of the Association.

ARTICLE 7 Committees

7.1 A committee for each interschool activity shall consist of the following:
o Commissioner
o One staff member from each school participating in the activity (approved coach or supervisor)
o any other necessary personnel

The committee shall work with the Commissioner in fulfilling the duties outlined in Article 8.

7.2 Standing and Ad Hoc committees shall be appointed by the Distrait Executive Council, as required.

ARTICLE 8 Duties of Officers

8.1 The President shall:
8.1.1 Preside at all general meetings and executive meetings of the Association and ensure that such meetings are conducted according to Robert's Rules of Order.
8.1.2 Convene regular District Executive Council meetings and special District Executive Council meetings at any time or upon the request of a majority of the members of the District Executive Council.
8.1.3 Act as an ex-officio member of all committees.
8.1.4 Ensure that the Association acts within the Constitution and Bylaws.
8.1.5 Co-sign all cheques issued by the Commissioner.
8.1.6 Make an annual report to the Association at the final District Council meeting.

8.2 The Vice-President shall:
8.2.1 Discharge the duties of the President in the event of the President's absence.
8.2.2 Head a committee to view and update the RHSAA Constitution and Bylaws, as required.

8.3 The Commissioner shall:
8.3.1 Attend all meetings of the District.
8.3.2 Keep correct minutes of all District Council and District Executive meetings.
8.3.3 File copies of pertinent correspondence.
8.4.4 Distribute copies of the Constitution and Bylaws to Principals as required.
8.4.5 Distribute copies of changes to the Constitution or Bylaws as they occur.
8.4.6 Receive and deposit in a credit union, chartered bank or trust company, all monies received by or paid to the Association.
8.4.7 Co-sign all cheques with the President or Vice-President.
8.4.8 Keep an account of all financial transactions and present to the Executive a full and detailed account of all receipts and disbursements when required.
8.4.9 Prepare a financial statement of the District for all General Council meetings.
8.4.10 Issue to each Principal a notice of General Council meetings and three copies of the agenda.
8.4.11 Ensure that all Provincial and Local Regulations which govern activities be followed.
8.4.12 Arrange, with the help and advice of committees, for scheduling, officiating, facilities and play-offs for all activities.
8.4.13 Receive a copy of eligibility lists prior to each team's first league game. Eligibility should be checked where necessary.
8.4.14 Co-ordinate publicity and the collection of statistics for all contests.
8.4.15 Ensure that District and Association disciplinary decisions are followed.
8.4.16 Organize SHSAA play-offs hosted by the District.
8.4.17 Be the contact person for out-of-town activities requesting District representation.
8.4.18 Sanction any local tournaments organized by District members.
8.4.19 Submit a written report of District activities including play-offs, results, participation, finances and recommendations for the upcoming year.
8.4.20 Represent the District on matters having to do with policy, publicity and athletics.
8.4.21 Perform other duties as directed by the District Executive Council.

ARTICLE 9 Meetings

9.1 The District Council shall hold three meetings during the year: one in September, one in March or April, and one in May or June.

9.2 A majority of representatives who must represent a majority of schools within the District shall constitute a quorum at any District General meeting.
9.3 The Executive Council shall meet at the call of the President.

9.4 The Committees shall meet at the call of the Commissioner.

ARTICLE 10 Amendments to the Constitution

10.1 Any notice of motion to amend the constitution must be forwarded to the Commissioner, in writing, four weeks prior to a meeting of District Council. Each Member and school principal shall receive a written notice of the proposed amendment at least three weeks prior to the meeting at which the amendment is to be considered.

10.2 Amendments passed by the District Council shall become effective from the date noted in the amendment.

10.3 Constitutional amendments require a 75% majority vote of the District Council.

10.4 Constitutional amendments submitted without the required four weeks prior notice, must have a 100% majority vote of District Council in order to pass.

10.5 Amendments to the Constitution may only be proposed by:
o The Executive Council, or
o District schools

ARTICLE 11 Amendments to the Bylaws

11.1 Any notice of motion to amend the Bylaws must be forwarded to the Commissioner, in writing, four weeks prior to a meeting of District Council. Each Member and school principal shall receive a written notice of the proposed amendment at least three weeks prior to the meeting.

11.2 Proposed amendments to the Bylaws shall be voted upon at a District Council meeting and, if passed by a majority of the District Council, shall become effective from the date noted in the amendment.

11.3 Any proposed amendments to the Bylaws which are not submitted to the Commissioner four weeks prior to the District Council meeting, will require 75% majority of the District Council to become effective.

11.4 Amendments to the Bylaws may only be proposed by:
o The Executive Council, or
o District schools

ARTICLE 12 Fees

12.1 Fees for the school year shall be established at our September meeting of District Council.

12.2 Fees for the school year shall be paid prior to November 1st of that year.