2. Adoption of Agenda:
Carl Yaworski moved adoption of the agenda
Vicki Moore seconded. Carried

3. Adoption of the Spring and Fall Executive Minutes
Jeff Sopczak moved adoption of the minutes
Vicki Moore seconded. Carried

4. Business arising out of the minutes
None

5. SHSAA Outstanding Fees - Please clear up by calling Kim at the SHSAA office

6. Awards:
- Craig congratulated SHSAA Service Award Winners - John Gillies and Bob Braybrook
- Craig congratulated SHSAA Outstanding Coach award winners Jeff Fisher and Vicki Moore
- Craig congratulated West Central Service plaque winners from last spring
- Craig reminded everyone of the nomination procedures for our district and provincial awards

7. SHSAA Report: Executive Director Larry LaFrentz
a) SHSAA Bulletin is no longer. The web site has become the main communication tool for the Association
b) AGM in June 2003
- Transfer policy was passed and is in effect. Larry briefly explained the main components of the policy
- Student athletes must be supervised by a coach from the school division
- A school can have coed teams if numbers don't permit gendered teams. They must compete in the boy's category.
- Team fees have increased to $35.00 from $30.00
- Basketball and wrestling official's pay scales increased
- Larry pointed out provincial host bids that are available. Please submit host bids by December 1, 2003
- Sanctioned tournaments - Be sure that inter-provincial play is sanctioned. Check the web-site or contact the SHSAA Office
- Coaches cards - $ 10.00 good for two years

8. Web - Site: What is on the Site?
- Minutes of our meeting
- Playoff Draws
- Constitution
- Activity Reports
- Past Winners

9. Constitution Changes:
a) It resolved Sr. Badminton start play at 10:00 A.M.
Lex Wright moved adoption
Terry Orbin seconded. Carried

b) Be it resolved Jr. Badminton inter-district and district play start at 1:00 P.M.
Carl Yaworski moved adoption
Darryl Elaschuck seconded. Carried

c) Be it resolved that when a school division is not represented at a WCHSAA Executive meeting, that the school with the Division Rep be fined $50.00
Kenny Parker moved adoption
Lyle McKellar seconded. Carried

d) Be it resolved that Jr. Basketball district playoffs involve all Division winners where applicable. The senior basketball draw will be followed (1 Day - Shortened quarters 7 minutes in length)
Lex Wright moved adoption
Greg Mamer seconded. Carried

e) Be it resolved that the top 2 teams at Inter - District playoffs advance to the District Junior Badminton Championships (4 court minimum facility)
Greg Mamer moved adoption
Lex Wright seconded. Carried

f) Be it resolved that there be one District Championship for each golf category in West Central District each school year.
Greg Mamer moved adoption
Jim Wickett seconded. DEFEATED

10. Officials Commissioners Report:
a) Jeff Sopczak moved adoption of his changes to the officials section of the constitution as outlined in his handout.
Brian Cook seconded. Carried

b) Jeff reviewed his commissioner's report.
Jeff Sopczak moved adoption of his report
Trevor Edgar seconded. Carried

11. Financial Report: Miles Bennett
Miles reviewed his financial report

Miles moved adoption of his report
Lance Morrison seconded. Carried

12. Proposed Budget: Miles reviewed
Miles Bennett moved adoption
Wayne Sandbeck seconded. Carried

13. Activities - Craig
a) Activity rotation procedure carried out and completed. Copies of new rotation distributed to members. (If was noted that some of our host schools are "on the bubble:, which may change host locations. This will be determined at the end of September, with changes made as needed.

b) Craig reviewed on-line registration procedures and West Central's on-line activity reports.

c) Medals: commissioners asked to pick up medals for District Playoffs (we will have to try to do a better job of making sure medals get to new locations if playoff locations change)

14. Provincial Championships - Craig
Bids open for 1A Girls Volleyball (2004)
4A Girls Volleyball (2004)
4A Boys Volleyball (2004)
5A Boys Volleyball (2004)
Bids for these championships are to be in before December 1, 2003. Locations will be decided by SHSAA Executive at the December meeting.

15. Meeting Dates:
Fall Executive - December 10, 2003 @ RCHS at 5:00 P.M.
Spring Executive - March 24, 2003 @ RCHS at 5:00 P.M.
AGM - TBA (Will be decided in March by executive)

16. Election of Officers: Shirt Size
President: Lyle McKellar
Past President: Craig Oman
Treasurer: Wayne Sandbeck
Secretary: Lance Morrison
Officials Com: Jeff Sopczak
Division Reps:
Biggar - Lex Wright
Eston/Elrose - Terry Orban Medium
Kindersley - Jason Low
Landswest - Ken Parker
LCBI - Cliff Adelman
Outlook - Chris Tucker
Rosetown - Vicki Moore Small
St. Gabriel - Julian Slywka
St. George - Don Wilgenbusch
SaskWest - Carl Yaworski

Members at Large:
Miles Bennett
Kevin Gawletz
Brian Cook
Greg Mamer

17. SHSAA Delegates to AGM (June)
Administrators: Lex Wrigth
Trustee: Vern Hare
Leads: Bill McFarlane
Officials Commissioner: Jeff Sopczak
Women's Rep: Terry Orban
Members - at - Large: Lyle McKellar and Carl Yaworski
Observing: Kevin Gawletz
Miles Bennett
Paul Engen
Brian Cook
Lance Morrison
Martin Berg
Chris Tucker
Neil Suswell
Andrew Merryeather
Ken Parker

18. Rosetown to purchase AGM door prize

19. Trevor Edgar moved to adjourn meeting
Armin Loftsgard seconded. Meeting Adjourned.

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