4. Correspondence
4.1. SHSAA - Co-ops in the district
4.1.1. Loreburn/Kenaston - 6 man football
4.1.2. Biggar/Landis - 9 man football
4.2. SHSAA - Provincial Hosts
4.2.1. 1A Girls Soccer - LCBI
4.3. SHSAA - FIBA rule changes for 2005 contact BSI for more information
4.4. CJYM radio station out of Rosetown are looking for dates, times and results our athletic competitions
4.5. Gord Waldner - Officiating concerns at District Track Meet
4.5.1. Discussion: How do we identify officials in your division and provide a clinic in the spring? Should we hire people to be at our district track meet to be on site the day of the meet to help out? Executive committee will look into getting people in place for the spring.
4.6. Janet Caswell-Beckmann - Jeux Canada Games equipment available. Application deadline is September 15. Website: http://www.2005jeuxducanadagames.ca/english/opportunities/sports_equipment.htm
4.6.1. Application can be made to the committee for some of the equipment used at the Canada Games.

5. Reports
5.1. SHSAA - Larry Lafrentz
5.1.1. Please put the SHSAA yearbooks in your library
5.1.2. Each Athletic Director was given a School Sport week poster to put up in their school
5.1.3. Mary Linnell, Ralph Eliason, and Dan McDougall are going off the executive
5.1.4. Vicki Moore Lyle McKellar and Mark Edmonds are new to the executive this year
5.1.5. The organization of the SHSAA will be the same for the 2005-06. 13 Districts.
5.1.6. Starting 2007 SHSAA will be calling each new Division a District even though they will follow the school division boundaries. There will be 14 districts.
5.1.7. SHSAA will be developing guidelines (guiding principles) toward the organizing of provincial championships
5.1.8. Two criteria for students to starting high school sports. Age 16 as of September 1st, and the year they enter grade 10.
5.1.9. Only teaching staff are eligible to coach without any paperwork. All others must have all the paperwork completed through the SHSAA. All Coaches must complete the paperwork each year for every sport.
5.1.10. Please fill out the officials' registry for all sports, football, volleyball, basketball, and wrestling. The SHSAA will start enforcing the rules against schools that do not fill in their officials' registry.
5.1.11. There will be a 6A category for Basketball this year. There will also be two sportsmanship awards given at Hoopla for each gender.
5.1.12. Age clarification for Cross-country in handbook.
5.1.13. Curling provincials will be the first weekend in March for the next two years. But after that it will move to the last weekend of February.
5.1.14. Football - new rule regarding blocking below the waist this year.
5.1.15. Volleyball Regionals - will only take the top 2 teams from the District to Regionals. The tournament draws have been set and will be one day tournaments.
5.1.16. New sports policy coming to put new sports into the SHSAA provincial championships
5.1.17. Make sure to fill in your Team Registration form by the end of September and send a check to the SHSAA. Select all teams you may play. If you do not have a team let the SHSAA office before the E5 date and the money will be credited to next years' amount.
5.1.17.1. Check the calendar for all your E5 dates for each sport throughout the year. Primary schools pay the team fee to the SHSAA.
5.1.17.2. There is a one week window for the school population form E10 online. September 30 - October 6/2005
5.1.18. The yellow pages from the handbook are available in the ExNet area of the website. (Contact and school directories) Athletic directors are now referred to as the high school representative to the SHSAA.
5.1.19. Your tournaments can be sanctioned online to put on the website. You only need written sanction if teams from out of province attend your tournament
5.1.20. Coaches' Symposium was a great success
5.1.21. School Sport Week Oct. 15-22
5.1.21.1. Tuesday - Recognize your officials
5.1.21.2. Thursday - Coaches appreciation
5.1.22. There are open bids for provincials. Check the newsletter, need to be in by Dec. 1st
5.1.23. Coaches cards are expired you need a new one. Each is $10.
5.2. Officials' Commission Report - Jeff Sopczak
5.2.1. Please encourage and give them as much exposure as possible
5.2.2. Football Officials Clinic@ Rosetown Wed. September 14 @ 7pm
5.2.3. Volleyball Officials Clinic @ Rosetown Wed. Sept. 14 @ 7pm
5.2.3.1. Outlook - Monday September 19 @ 7pm
5.2.4. Athletic directors need to fill in the officials' registry. Keep up with their experience so that they are paid accordingly
5.2.5. Motion to adopt the officials' commissioner report (Jeff Sopczak/ Cliff Adelman. Carried.
5.3. Financial - Wayne Sandbeck
5.3.1. Motion to adopt financial report (Wayne Sandbeck/Terry Chalifour). Carried.
5.4. Activity Reports - Lyle McKellar
5.4.1. Fall Activities
5.4.1.1. Sand Golf - Terry Orban - looking for sand golf courses to host and participants at the District level
5.4.1.2. Junior Golf - the commissioner is encouraged to use walkers along with each group
5.4.1.3. Cross Country - make sure to use the electronic timers
5.4.2. Winter Activities
5.4.2.1. Soccer - District needs to create a playoff format to find a District champion. The President will prepare a structure for playoffs this fall.
5.4.3. Spring Activities
5.4.3.1. Jr. Badminton Interdivisions has no playoffs. The round robin will decide the representatives to Districts.
5.4.3.1.1. Teams that are not able to go on to the next level, the next highest team will be asked to go. Please let the commissioner know the day of the event if your team cannot move onto the next level.
5.4.3.2. District Track
5.4.3.2.1. Griffiths will not be available next year but the North Battleford facility has been booked for our regular Saturday. May 27. 3000's may be run in Biggar on the Friday evening.

6. New Business
6.1. Awards
6.1.1. SHSAA Service Award
Craig Oman - last year's award recipient
Please recognize deserving people in your divisions by nominating them!!
6.1.2. SHSAA Outstanding Coach Award
Debbie Banks and Kevin Gawletz
Written submission to the District is needed to nominate coaches from your schools.
6.1.3. West Central Service Plaques
Jim Duerksen
Blaine Barnstable
Sandra Schatz
John McDine
Brenda Wiebe
Kevin Burningham
Darlene Roth
Murray Wankel
Greg Mamer
Michael Soloski
Doug English
Kim Sobkowicz
Cliff Adelman
Lyle McKellar
Lex Wright
Sean Friesen
Doug Thomas
Jeff Sopczak
Terry Epp

6.1.4. Years of Service recognition program - please complete the sheets at your table and make corrections as this will go on the website. Submit these sheets to Miles.
6.2. District Website - available through the SHSAA website www.shsaa.ca
6.3. Constitutional Changes
6.3.1. Motions from executive meetings 2004-05
6.3.1.1. Section 9: Volleyball/Senior c) i) If there are 7 division champions …7 division champions and a wild card shall create 2 pools of 4 teams… (Kevin Gawletz/Miles Bennett) (carried)
6.3.1.2. Section 6: Sand Green and Grass Green Golf b) School team must consist of both genders to a maximum of 6 golfers, no more than 4 of one gender. (Terry Orban/John Gillies) (carried)
6.3.1.3. Be it resolved that the West Central High School Athletic Association withhold the $10/team fee paid annually to the West Central Officials Commission. (Jeff Sopzcak/Lex Wright)(carried)
6.4. Activities
6.4.1. Activity rotation
6.4.2. Team fees - SHSAA website, Private and Separate Schools
6.4.2.1. Send your money to the SHSAA and they will give West Central their share.
6.4.3. Trophies and unused medals
6.4.3.1. If you have District trophies take them to the event. Please get unused medals back to Miles Bennett ASAP

6.5. Provincial Championships
6.5.1. Cross Country Oct/05 - Biggar
6.5.2. 1A Girls soccer Oct/05 - LCBI
6.5.3. 2A Girls volleyball Nov/05 - Eatonia
6.6. Dissolution of the West Central High Schools Athletic Association and formation of the new Division Athletic Association
6.6.1. Direction to Executive
6.6.1.1. Discussion
A committee composed of present Division representatives and others on the current Executive linked to the new Division will meet initially prior to January to begin some ground work towards a new entity. Once the new Divisions are in place in January it is hoped that representatives from each school will be able to meet and put the new structure in place prior to September of 2006. Representatives from Kenaston and Davidson need to be included in discussions.
6.6.1.2. Distribution of funds in June 2006
It was suggested that the District give money back to the schools based on the number of teams entered over the past year(s). A final decision on this will be a part of the meeting for the new structure. The new District will have to set up a new fee structure.
6.7. Election of officers
President Miles Bennett
Past-President Lyle McKellar
Officials' Commissioner Jeff Sopczak
Secretary Paula Berezowski
Treasurer Kevin Gawletz
LEADS Lyle Neher
Trustee Cathy Morrow
Biggar S.D. Lex Wright
Eston/Elrose S.D. Terry Orban
Kindersley S.D. Jason Low
Landswest S.D. Ken Parker
LCBI Cliff Adelman
Outlook S.D. Lance Morrison
Rosetown S.D. Vicki Moore
St. Gabriels Julian Slywka
St. George Liz Duncan
Saskatoon West S.D. Andrew Merryweather
Member at Large Carl Yaworski
Member at Large Greg Mamer
Member at Large John Gillies
Member at Large Wayne Sandbeck

6.8. Setting of meeting dates
6.8.1. Fall Executive Wed. Dec. 7 @RCS 5pm
6.8.2. Spring Executive Wed. Apr. 5 @RCS 5pm
6.8.3. Fall AGM TBA
6.9. SHSAA AGM - Estevan (June 2006)
6.9.1. Resolution procedure
6.9.1.1. Resolutions are to be submitted through the District Executive or the Division Board.
6.9.2. Door prize - Eston-Elrose School Division
6.9.2.1. Terry Orban in charge
6.9.3. Delegates
Administrator Chris Tucker
Trustee TBA at spring exec
LEADS Lyle Neher
Officials' commissioner Jeff Sopczak
Women's Rep Terry Orban
Member at Large Miles Bennett
Member at Large Ken Parker

Observers:
Carl Yaworski
Jason Low
Brian Cook

6.10. Athletic Director Checklist
6.10.1. Use the Junior eligibility form on our website and email to Miles.
6.10.2. Register Non-faculty coaches using form E-14.
6.10.3. Complete officials' registry.
6.10.4. Complete school team registrations and E-5 forms for each activity.
6.10.5. Submit school population numbers at the end of September.
6.10.6. Send email address to Miles Bennett and Jeff Sopczak.
6.11. Motion to increase the WCHSAA mileage rate to $0.35/km (Lex Wright/Jeff Sopczak). Carried.
6.12. Distribution of medals -please return unused medals to Lyle at Outlook High School or Miles at Rosetown.

7. Adjournment (Chris Tucker).

Top of Page