4. Correspondence
4.1 - Letter sent to SABO by SHSAA regarding assignment of officials at HOOPLA.
4.2 - 4.4 - Approval of eligibility from SHSAA regarding certain student athletes from West Central.
4.5 - Reply to SMBA. Club tournaments will not be posted on the SHSAA website.
4.6 - Reply from Jud Heilman
4.7 - Letter from Judy Walker regarding length of playoff format for Sr. District Curling. Reply will indicate that the present format gives us the clearest indication of the best team in West Central and that the present format is also good preparation for the Provincial tournament.

5. Reports
5.1 - Financial Statement - attached (current balance: $14838.73)
*Curling cost is the rental of the facility in Elrose.
*Motion to accept report (Wayne/Carl). Carried.
5.2 - Officials Commission
*District official clinics are for our senior officials and Division clinicians and recruitment of officials remains a priority.
*Should there be a per diem for officials at Districts and beyond?
*Is there a need for coaches rating of officials? If this is done it needs to be done as constructive feedback for continuing growth of officials.
*District volleyball clinic will be Wednesday, September 8, 2004
at 7:00p.m. in Rosetown. Ken Parker will be clinician. There will be an attempt to run a football clinic this spring with the help of Football Sask.
*Lyle, Ken, Craig, Jeff, and Richard Berezowski will work on proposal to assist officials who indicate at District clinics that they would like to officiate at Provincial competitions.
5.3 - Activity Reports
*printouts will be sent to all schools by e-mail
*BCG to be approached about being able to submit financial reports on activity report.
5.3.1 - Jr. Curling
*One call was received with regards to trying to expand the present format. There has been no follow-up.
5.3.2 - Sr. Curling
*dress code for teams was discussed and each school should make their coaches and athletes aware of procedures.
5.3.3 - 1A to 4A Basketball
*Divisions should declare a division champion where possible to aid in the seeding process.
*All schools are asked to please check for District Championship trophies and bring them to the Fall AGM.
*Schools are encouraged to use the proper procedure with regards to declaring student eligibility (use of completed E-5) prior to District playoffs.
5.3.4 - Jr. Basketball
*discussion of 7 team format. We cannot add an 8th team to the draw and complete the tournament on one day.
5.3.5 - Nine man football
*playoff format will be requested (west conference for 6 man has submitted their playoff structure).
5.4 SHSAA
*Craig passed on the following information:
New resolutions will be brought forward regarding sportsmanship, participant conduct, jewellery, and fan ejection. Schools are encouraged to promote sportsmanship at interschool athletics by use of signage. Sasktel is now a sponsor of the SHSAA. Resolution deadline is May 12. There is a promotional video in the works concerning the benefits of High School athletics to students' complete education.

6. New Business
6.1 West Central Recognition Program
*Selection committee to include: Lyle, Terry, Ken, and Jeff.
*Nominations to close April 23.
6.2 Team Sanctions
*Motion to fine Eston Sr. Boys for late withdrawal from the 2A Boys District playoff (Carl/Ken). Carried.
6.3 Extra Medals
*please return if you have any left from hosting your championship.
6.4 Coaches Symposium
*$300.00 available.
*Applications by May 31.
*Motion to AGM in the fall regarding a matching amount of $300.00 available from West Central.
6.5 Resolutions
6.5.1 to SHSAA
Be it resolved that officials who are passengers to Regional Basketball playoffs be reimbursed for traveling time at a rate of $10 over 70 km one way, $15 over 100 km one way, and $20 over 150 km one way. (Jeff/Jason) Carried.

Motions from Jud Heilman - attached
Motion 1 - motion to defeat (Craig/Wayne). Carried.
Motion 2 - motion to defeat (Carl/Terry). Carried.
Motion 3 - motion to accept and forward to SHSAA (Terry/Julian). Carried.
Motions from Ken Parker - attached
Motion 1 - motion to accept and forward to SHSAA (Ken/Craig). Defeated.
6.5.2 to West Central
Be it resolved that in the sport of curling
a) Schools are responsible for facility rental.
b) Profits are shared equally (50/50) on the schools cost of the facility is covered.
c) In the case of a financial loss then West Central will pay a maximum of $300.00 for Senior Curling and $100.00 for Junior Curling.
d) Gate admission as per policy. (Craig/Ken). Carried.

Be it resolved than in Senior and Junior curling the "A" qualifier is awarded the hammer for the final. (Craig/Terry). Carried.
Motions from Ken Parker - attached
Motion 2 - tabled to fall AGM

6.6 Constitution, Bylaws, and Policy
*Craig has done some initial leg work in the rewriting of the Constitution and Bylaws. Individuals are asked to look the proposals over and send feedback by the end of June. Lyle and Craig will work on updating the Policies for the fall AGM.
6.7 Badminton - clarifications and reminders
*In interdistrict play there is only a round robin competition - no playoffs
*Earliest start time for interdistrict play is 1:00p.m.
*Start time for districts is 10:00a.m.
*Dress code to be enforced.
6.8 Track - clarification and reminders
*Hurdles for midget aged competitors were changed at the last AGM.
*Provincial coaches will be selected at the meeting following the meet.
*Officials - Greg Mamer and Blake Lyons will be approached.
*Secondary track equipment to be purchased by Saskatoon West and they will be reimbursed by the District. (Craig/Cliff) Carried.
6.9 SHSAA AGM
*Rosetown is responsible for door prize
6.10 Activity Rotation
*Proposed rotation for 04-05 was presented. It will be updated and sent to all schools prior to the end of June along with other information regarding the West Central AGM.

7. Adjournment - Greg Mamer

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