POLICY OF THE WEST CENTRAL SASKATCHEWAN HIGH SCHOOL ATHLETIC ASSOCIATION SCHOOL

DIVISIONS OF THE DISTRICT:BIGGAR, ESTON-ELROSE, KINDERSLEY, LANDS WEST, OUTLOOK, ROSETOWN, SASKATOON WEST, LUTHERAN COLLEGIATE BIBLE INSTITUTE (OUTLOOK), ST. GABRIEL'S (BIGGAR), St. GEORGE'S SCHOOL (WILKIE)

Proposed September 2001 Adopted

Policy II - Junior High activities

1. Eligibility
a) Age - under 16 as of midnight, August 31 of the school year.
b) Enrolled in one school and in one grade up to grade nine inclusive.
c) Grade nine students are eligible to enter both Junior and Senior level of the same sport at District Playoff.

2. The West Central District shall organize and provide medals for playoffs in the following activities:
1) Boys, Girls and Mixed Badminton
2) Boys and Girls Basketball
3) Cross Country
4) Boys, Girls and Mixed Curling
5) Golf
6) Track and Field
7) Boys and Girls Volleyball

3. Rules of entry and play will be the same as for senior competition with the exception of Badminton, Basketball, Curling, Golf and Volleyball (see individual activities pages for details).

Administration

1. District activity coordinator will be appointed for each activity at the West Central District Annual General meeting.

2. Gate receipts for playoffs shall be divided in the same manners as for senior playoffs (Policy III).

3. Only carded officials shall be used in the district playoffs. Officials shall be appointed by the Officials Commissioner in consultation with the District Activity Coordinator.

4. Officials shall be paid as outlined in Policy V.

5. Any inter-school division competition will fall under the jurisdiction of the West Central District organization and is governed by its bylaws except as herein stated. If the Officials Commissioner deems it necessary to assign officials, schools will be charged and officials paid at the regular rates.

6. Junior rotational order for site for playoffs will be as outlined in the Bylaws.

Policy III - Financial Directions Playoffs

1. GATE ADMISSION

West Central District gate admissions are as follows for all activities
ADULTS $3.00 PER DAY
STUDENTS $1.00 PER DAY

NOTE: Hosts not operating a gate are responsible for all officials costs.

2. TOURNAMENT FINANCES

a) Schools are responsible for the regular rate of pay for officials only. Rates may be found in the officials section under rate of pay for officials.

b) Profits are shared equally 50/50 with the District once the schools' costs of officials are covered. Any profits must be sent to the West Central District Officials Commissioner along with an itemized statement of affairs.

c) The West Central Officials Commission covers mileage, meals, and the extra allotted playoff fee for all District Championships.

d) Track and Field The gate is split 50/50 with the host Division and West Central

e) The host retains all concession profits.

f) Medals will be awarded to District winners at all District sponsored Championships. The following allotment of medals is provided;

g) Extra medals shall be returned to the District President after each championship

h) Extra medals may be purchased from the District at $5.00 per medal (if available).

Policy IV - Duties of District Activity Coordinators

1. Arrange for an adequate hosting site for the activity. Be sure the site is booked well in advance.

2. Organize the activity according to the outline in game rules, Association rules and policy, West Central rules and policy and direction from the West Central District Executive Council.

3. Try to arrange for as much positive publicity as possible for the event. See West Central District media kit for suggestions.

4. Arrange for officials. Work with the Officials Commissioner for referees. Be sure there are enough minor officials and that they are all trained and competent. Be sure all officials know when they work.

5. Contact all competing teams and inform them when and where the activity is taking place.

6. Promote the activity in the area to encourage spectator attendance.

7. Collect eligibility forms from each coach before allowing the athletes to compete. All athletic teams in playoff competition must be accompanied by a teacher or Association approved supervisor in the role of coach and/or supervisor.

8. When admission is to be charged be sure that the athlete and coaches are not charged admission.

9. Be available throughout the competition to assist in the smooth operation of the competition.

10. Keep a record of all results and include it on the activity report.

11. Arrange for medal presentations at the end of the competition.

12. Report results to the Association as required. Junior results are not sent to the Association.

13. Complete the on-line activity report within one week of the event.

Policy V - West Central Recognition Program

West Central has the following awards;

Weat Central Recognition Awards (pins) - Recognition pins are given out at 5 year intervals for years of service within the District. Athletic Directors are to forward a list of eligible recipients each year along with updating and forwarding their staff list of members who act in the capacity of coaches, managers, officials, etc.

West Central Service Award - (plaque) - Chosen by West Central Committee, nomination forms are to be filled out and forwarded to the committee.

SHSAA Service Award - West Central District - This award criteria is listed in the SHSAA Handbook

SHSAA Outstanding Coach Awards - one male and one female winner, nominations are sent to West Central President and West Central Committee will choose one male and one female. The President will forward names to the Provincial Office. Individuals will receive a provincial plaque.

Note: Each Division Executive Member is to forward names for each of the above awards.

Policy VI - West Central Officials' Commission

1. Membership

a) Officials Commissioner shall be elected for a two year term at alternating spring West Central District Executive Council meeting as outlined in the bylaws.
b) Commissioner may appoint an assistant.

2. Officials Clinics
a) Officials clinics shall be held each year in volleyball, football and basketball.
b) Others as decided by the West Central District Executive Council.
c) Sites as the commissioner see fit.

3. Registration fees for Officials' Clinics

a) Observer - $2.00
b) Officials who write district exam at the district or division clinic shall pay a fee of $5.00 except as outlined below.

c) Officials who register with the appropriate provincial officials organization for the current year shall not have to pay district fees. If they write the provincial exam or go through Provincial officials association testing they do not need to write the district exam.

d) Certified and superior officials who attend a district clinic shall not be charged a fee for attending this clinic or writing the district exam.

e) Classification will be made based on the results of the clinics at the beginning of the season. The Officials Commissioner will attempt to keep an up to date list of officials of West Central District.

f) The Officials Commissioner shall report to the West Central District President as soon as he becomes aware of any violation of the constitution and/or bylaws. At the next general or executive meeting the President or the Officials Commissioner shall report on the violation and action taken.

4. Classification of Officials

a) Provisional
1) Anyone granted a provisional standing shall be paid at the novice rate.
2) Provisional officials may only work games if they are working with certified and/or superior officials.
3) If a person does not qualify for any of the other ratings they may be placed at the provisional rating.

b) Novice
To acquire this rating, the applicant must complete the following requirements.
1) Be 16 years of age or over as of September 1st. Candidates who meet all other requirements and are under 16 years of age on September 1st, may be granted a provisional standing.
2) Pay fees as outlined in Section 3.
3) Attend a clinic sponsored by the West Central District in the current year.
4) Pass the written examination with a mark of at least 60%. Between 50% and 60% a provisional card maybe granted.
5) Officials possessing a novice rating in the previous year must also complete the above four requirements to retain their "novice" rating.

c) Certified
This ranking is obtained by the applicant after at least two years as a novice, if the following conditions are met:
1) Be 17 years of age or over as of September 1.
2) Pay fees as outlined in Section 3.
3) Attend a clinic sponsored by the West Central District in the current year.
4) Have a satisfactory rating based on the criteria used by West Central District.
5) Pass a written examination with a mark of at least 80%.
6) Officials possessing a certified rating in the previous year must also complete the above five requirements to retain their "certified" rating.

d) Superior
To acquire this rating, the applicant ,after at least two years at the certified level, must complete the following requirements:
1) Be 19 years of age or older as of September 1.
2) Pay fees as outlined in Section 3.
3) Attend a clinic sponsored by West Central District in the current year. In addition the official must attend a district or provincial level clinic in that sport at least once every three years.
4) Have a satisfactory rating based on the criteria used by the West Central District.
5) Pass a West Central District exam or provincial officials organization's exam with a mark of at least 80%.
6) Officials possessing a superior rating in the previous year must also complete the above five requirements to retain their "superior" rating.

5. General regulations.

a) Officials who do not attend a clinic may apply to the Officials Commissioner to receive a one year forgiveness of the clinic and exam provision. This official must attend a clinic the following year.

b) Officials who feel they should be placed at a different standing may apply to the Officials Commissioner. Upon the receipt of such a request, the Officials Commissioner shall discuss the placement of that official with the President and the District Clinician for that activity. The majority decision of the three shall be the decision and placement of that official for the year.

c) Cards sent in for post District play may be counted as games completed for rating of an official.

d) Officials must attend officiating clinics and write the exam in order to be a registered official. Exams will normally not be issued after the clinic date.

e) To advance from one level to the next an official must have the following number of games recorded with West Central Officials Commission in the previous two consecutive years.
Volleyball 20 matches
Basketball 15 games
Football 5 games

f) Only ratings in games registered with the officials commission will be recognized.

g) District clinicians are expected to prepare and present the district clinic, prepare the West Central District exam, assist in assigning officials for playoffs and assist as much as possible in the smooth running of the sport. They will receive an honorarium of $75.00 plus expenses. They are strongly encouraged to attend provincial official clinics in their sport. West Central District may assist them with the costs of attending these clinics.

h) Division clinicians are expected to attend the district clinics, prepare and present their division clinic, encourage the development of local officials and assist as much as possible in the smooth running of the sport. They will receive an honorarium of $25.00 plus expenses.

6. Policy governing the use of the Officials Commission

School representatives shall:
a) Obtain rating cards at the September meeting.
b) Complete rating cards after each game.
c) Send a summary of games officiated to the Officials Commissioner no later than one week after district playoffs.
d) Contact the Officials Commissioner to appoint officials to be used for playoffs beyond the School Division level.

7. Pay Scale

Schools may chose to pay their officials at a different rate.

8. Calculation And Payment of Officials' Fees

a) Registration fees for teams in West Central District in which West Central Officials Commission Officials are used shall contain in part of a $10.00 fee which will be forwarded to West Central Officials Commission by the West Central District treasurer to cover administration costs.

b) Schools will pay their own officials.

c) District playoff costs: Schools will pay all officials. They shall pay play-off officials at a rate 1.5 times the West Central Officials Commission rate and will pay kilometrage costs. The school may bill the West Central Officials Commission for the extra .5 for the officials cost for post Division playoffs and for all post Division playoff mileage costs for officials.

d) In provincial volleyball semi-finals and finals at Provincials held in West Central; schools may pay West Central District carded officials at a regular rate of pay (not playoff rate) if they work as lines persons for the semi-final and final match(es). The official would be paid by the school and the school would then bill this cost to West Central Officials Commission.

e) The West Central District will pay West Central District carded officials the difference, if the official receives less for working Association paid playoffs than they would have received had they worked a similar number of playoff games for West Central District. The official must be working on behalf of West Central District. Difference of less than $10.00 will not be paid. It will be up to the official to request in writing to the Officials Commissioner any such payment.

9. Playoffs

School Division representatives are usually in charge of School Division playoffs but must use carded district officials. The Officials Commissioner shall be responsible for the appointment of all officials for playoffs beyond the School Division level. The Officials Commissioner will seek the help of the local host in the assigning of officials.

10. Miscellaneous

a) Game summary cards for an activity must reach the officials commissioner no later than two weeks following the District finals.

b) Leagues crossing school division borders must use carded officials. If they do not, the Officials Commissioner is to send in officials and charge the school for the cost of the officials and the kilometrage costs.

c) The West Central Officials Commission may, at the discretion of the Officials Commissioner, reimburse District Officials Clinicians for the actual costs, up to $100.00/sport/year, for attendance at a provincial or national officiating clinic. District officials commissioners for football, volleyball and basketball and the Officials Commissioner may approve of an alternate receiving the support for attendance at the clinic.

11. Emergency Powers

a) The Officials Commissioner shall have the right to grant special ratings to an official if he feels there are exceptional circumstance. Appeals of this power shall be to the West Central District President.

) The Officials Commissioner shall have the right to assign officials to a game or tournament if he feels that doing so would be in the best interest of the sport. The host school shall pay the cost of these officials. Travel costs shall be paid by the host school unless other arrangements are made with the Officials Commissioner. Appeals of this power shall be to the West Central District President.